In-Office Administrative Assistant | Front Desk & Ops

Opti Staffing; Anchorage (AK); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off (PTO)

401(k) retirement plan

Job summary

OPTI STAFFING GROUP is hiring an Administrative Assistant for our Anchorage, AK office. This in-office role has no remote or hybrid options and pays $28-$35 per hour. You will be the first point of contact for clients, visitors, and team members while supporting office operations and client relations.

The position offers opportunities to grow into advanced administrative, operations, or client-relations paths, with exposure to daily office workflows and strong confidentiality requirements.

Qualifications

• Strong multitasking, organizational, and time-management skills.
• Excellent written communication and proofreading ability.
• Reliable attendance and punctuality.
• Adaptable and able to shift priorities quickly.
• Proficient with general office equipment and multi-line phone systems.
• Proficient in MS Word, Excel, and Outlook (Office 365).
• Willing to learn new software as needed.

Responsibilities

• Greet clients and visitors professionally.
• Answer and route calls via multi-line VoIP system.
• Schedule and manage appointments for team members and leadership.
• Sign in, date-stamp, and distribute incoming documents and mail.
• Manage outgoing mail and courier shipments.
• Maintain confidentiality of client and employee information.
• Handle morning setup/night shutdown, copying, filing, scanning, and shredding/recycling programs.
• Monitor and order office supplies.
• Coordinate office equipment repairs.
• Assemble tax returns and assist clients with pickup.
• Prepare client engagement letters and information requests.
• Process client payments (including credit card transactions).
• Provide backup coverage for Senior Administrative Assistant(s) during absences or training.
• Support hiring and training of administrative team members.
• Recommend process and workflow improvements to boost efficiency.
• Maintain office reference/continuity materials and serve as a go-to resource for common office software.
• Enter billable/non-billable time.
• Support setup for meetings and training events.
• Type and proofread correspondence, reports, and financial documents accurately and on deadline.
• Assist with kitchen tasks and planning company lunches/social events.

Skills

Multitasking

Organizational skills

Time-management

Written communication

Proofreading

Reliability

Adaptable

MS Word

Excel

Outlook (Office 365)

Willing to learn

Tools

MS Word

Excel

Outlook (Office 365)

Job description

OPTI STAFFING GROUP is hiring an Administrative Assistant for our Anchorage, AK office. This in-office role has no remote or hybrid options and pays $28-$35 per hour. You will be the first point of contact for clients, visitors, and team members while supporting office operations and client relations.

The position offers opportunities to grow into advanced administrative, operations, or client-relations paths, with exposure to daily office workflows and strong confidentiality requirements.