Accounts Payable Specialist

Opti Staffing; Anchorage (AK); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Job summary

Opti Staffing is hiring an Accounts Payable Specialist in Anchorage, AK. You will receive, review, and process vendor invoices, ensure accuracy, and drive timely payments. You will match invoices to purchase orders and enter them with correct GL coding in our system.

The role requires 2+ years of AP experience, strong Excel and ERP skills, and a high level of accuracy and confidentiality. Local candidates with a drive for detail will thrive in a fast-paced environment.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent combination of education and experience will be considered.
• Two or more years of accounts payable or accounting experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software and ERP systems; familiarity with PakEnergy or DocVue a plus.
• Strong understanding of accounts payable principles and accounting procedures.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• High degree of integrity and ability to maintain confidentiality.
• Ability to work independently while collaborating effectively across departments.

Responsibilities

• Receive, review, and process vendor invoices for accuracy and approvals.
• Match invoices to POs, contracts, and supporting docs.
• Enter invoices with correct GL coding in the accounting system.

Skills

Accounts payable

Excel proficiency

ERP systems

Communication skills

Time management

Education

Associate's degree in Accounting/Finance/Business Admin

Tools

PakEnergy

DocVue

Job description

OPTI STAFFING GROUP IS HIRING! Opening: Accounts Payable Specialist Location: Anchorage, AK Pay: $23.00 to $28.00 per hour

WHAT YOU'LL DO:

• Accounts Payable Receive, review, and process vendor invoices for accuracy, completeness, and appropriate approvals
• Match invoices to purchase orders, contracts, receipts, and other supporting documentation as applicable
• Assign appropriate general ledger account coding and enter invoices into the accounting system accurately and on time
• Support preparation of weekly and ad hoc payment runs including ACH, wire transfers, and checks
• Reconcile vendor statements and resolve discrepancies promptly
• Respond to vendor inquiries and maintain positive vendor relationships
• Coordinate with operations and other departments to ensure timely invoice approvals and maximize available vendor discounts

Financial Administration

• Reconcile accounts payable subledger to the general ledger
• Assist with month-end and year-end closing activities related to accounts payable
• Prepare accruals for outstanding invoices when necessary
• Support annual financial statement audits by providing requested documentation
• Assist with preparation of annual Forms 1099 and related reporting
• Maintain organized electronic and paper filing systems for accounts payable documentation
• Ensure compliance with company policies, accounting procedures, and internal controls
• Assist with expense report review and reimbursement processing

Contracts & Master Service Agreement Administration

• Maintain vendor files including tax forms, insurance certificates, banking information, and contract documentation
• Coordinate new vendor setup and maintain vendor master records
• Maintain Master Service Agreements and the contract database
• Assist with contract administration, renewals, and document tracking
• Support purchasing and procurement processes
• Maintain confidentiality of all financial and contractual information

REQUIREMENTS:

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered
• Two or more years of accounts payable or accounting experience preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with accounting software and ERP systems; familiarity with PakEnergy or DocVue a plus
• Strong understanding of accounts payable principles and accounting procedures
• Excellent attention to detail and accuracy
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Strong written and verbal communication skills
• High degree of integrity and ability to maintain confidentiality
• Ability to work independently while collaborating effectively across departments

BENEFITS:

• Health, dental, and vision insurance
• 401(k) and profit sharing with 3% company match