Office Administrator I

Colonial Group; Anchorage (AK); On-site; USD 30,000 - 39,000; Full time

Job summary

Colonial Group in Anchorage, AK is seeking an Office Administrator I to support daily administrative tasks, accounts payable, inventory, and customer service in a fast-paced setting.

The role requires someone who is detail-oriented, organized, and capable of managing multiple priorities while communicating effectively with sales and operations teams.

Qualifications

• Detail-oriented and highly organized.
• Experience with accounts payable, inventory, and customer service a plus.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Organize and maintains receiving paperwork for purchase orders from sales and operations team.
• Ensure all material cost and quantities are accurate and accounted for on purchase orders prior to receiving.
• Receive all purchase orders and print receiving register and average cost reports.
• Creates receiving adjustments on stock and non-stock receivers when needed.
• Maintains monthly cycle count sheets for stock inventory, investigates and corrects discrepancies.
• Monitors AP inbox, prints and stamps vendor invoices, submits invoices for payment, and reconciles statements.

Skills

Detail oriented

Multitasking

Communication skills

Job description

Office Admin I

Location: Anchorage, AK (Polar) Yard

Position Summary:

We are seeking a detail-oriented and organized Office Administrator I to join our team. This role plays a vital part in supporting daily administrative, accounts payable, inventory, and customer service functions. The ideal candidate will be highly organized, possess strong communication skills, and have the ability to manage multiple priorities while maintaining accuracy and efficiency in a fast-paced environment.

Essential Duties & Responsibilities:

• Organize and maintains receiving paperwork for purchase orders from sales and operations team.


• Ensure all material cost and quantities are accurate and accounted for on purchase orders prior to receiving.


• Receive all purchase orders and print receiving register and average cost reports.


• Creates receiving adjustments on stock and non-stock receivers when needed.


• Maintains monthly cycle count sheets for stock inventory, investigates and corrects any discrepancies.


• Monitors AP inbox, printing and dating stamping all vendor invoices, submitting invoices for payments, communicating any discrepancies and/or payment inquiries with vendors and reconciling statements.


• Collect customer pick tickets, invoice tickets, and print register reports.


• Returns defective merchandise and ensures proper and timely credit is received from vendor.

• Handles cash and credit card sales from customers or sales team and reconciles the daily cash sales report.


• Create credit memos for returned materials from customers and handle refunds.


• Assist sales, operations, and purchase agents to resolve system and/or invoice cost discrepancies and determine appropriate corrective action with vendor to resolve.


• Duties may also include working outside counting/investigating products.


• Applicants must be able to carry up to 25lbs.


• Other duties may be assigned.


• Looking for someone who can communicate effectively and resolve issues in a timely manner.

Why Join Our Team?

We offer a collaborative work environment where your contributions directly support the success of our operations. If you enjoy working with numbers, solving problems, providing excellent customer service, and being part of a supportive team, we encourage you to apply.

Pay Range: $22.00+ per hour DOE, with higher starting pay considered for candidates with relevant experience.