Temporary Mail Clerk

CAROLINA LEGAL ASSOCIATES; Wilmington (NC); On-site; USD 28,000 - 36,000; Full time

Job summary

CAROLINA LEGAL ASSOCIATES in Wilmington, NC seeks a dependable Mailroom Clerk to support daily mail, scanning, and general admin in a fast-paced law firm.

The role requires handling confidential information, maintaining high accuracy, standing for extended periods, and lifting mail bins, with opportunity to learn software and work with attorneys and couriers.

Qualifications

• Maintain strict confidentiality of legal matters.
• Demonstrate high attention to detail in daily tasks.
• Prioritize tasks in a fast-paced environment.
• Communicate clearly with attorneys, staff, and couriers.
• Able to stand for long periods and lift mail bins.

Responsibilities

• Receive, sort, scan, and distribute daily mail. Process returned mail and log the reasons for return.
• Prepare regular, certified, overnight, and courier packages for courts, Sheriff’s offices, and external parties, ensuring correct enclosures and tracking.
• Scan returned envelopes, document the reason for return, and route to the appropriate staff member.
• Handle all tasks with strict attention to detail, maintaining total confidentiality over sensitive client, financial, and court data.
• Provide general administrative help, including data entry, copying, printing, file organization, and completing routine workflow steps.

Skills

Confidentiality

Attention to detail

Punctuality

Communication

Physical stamina

Job description

We are seeking a dependable and detail-oriented Mailroom Clerk to assist with the daily administrative and document-processing needs of a busy law firm. In this role, you will primarily support incoming and outgoing mail, document scanning, electronic file maintenance, and general administrative needs. The ideal candidate should be comfortable working in a fast-paced office environment, handling confidential information, learning new software, and completing repetitive tasks with high accuracy and efficiency.

Key Responsibilities:

• Receive, sort, scan, and distribute daily mail. Process returned mail and log the reasons for return.
• Prepare regular, certified, overnight, and courier packages for courts, Sheriff’s offices, and external parties, ensuring correct enclosures and tracking.
• Scan returned envelopes, document the reason for return, and route to the appropriate staff member.
• Handle all tasks with strict attention to detail, maintaining total confidentiality over sensitive client, financial, and court data.
• Provide general administrative help, including data entry, copying, printing, file organization, and completing routine workflow steps.

Qualifications & Skills

• Ability to maintain strict confidentiality regarding sensitive legal matters.
• Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
• Consistent punctuality and a proactive approach to completing daily rounds.
• Clear verbal and written communication skills for interacting with attorneys, staff, and external couriers.
• Must be comfortable being on your feet for extended periods and able to lift mail bins or boxes.

Ready to start a role within the legal field?