Mailroom Clerk

Hoagland Longo Moran Dunst Doukas; New Brunswick (NJ); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Benefits package

401(k)

Paid holidays

Gym membership discount

Firm-sponsored events

Training & development

Job summary

Hoagland & Longo is seeking a reliable Mailroom Clerk to support daily mailroom operations in New Brunswick, NJ. You will distribute mail, process shipments, operate office equipment, and coordinate with attorneys and staff to ensure timely deliveries.

Ideal candidates are detail‑oriented, service-minded, and capable of handling confidential materials in a fast‑paced professional environment. This full‑time role offers a comprehensive benefits package and growth opportunities.

Qualifications

• High school diploma or equivalent preferred.
• Previous mailroom, office services, administrative, or professional office experience preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple requests in a timely manner.
• Professional and courteous communication skills.
• Ability to handle confidential information appropriately.

Responsibilities

• Receive, sort, and distribute incoming mail, packages, and deliveries to attorneys and staff.
• Prepare and process outgoing U.S. mail, overnight shipments, courier deliveries, and other correspondence.
• Operate mailroom equipment, scanners, copiers, and other office equipment.
• Track and coordinate incoming and outgoing packages and deliveries.
• Prepare shipping labels and ensure packages are properly addressed, packaged, and processed.
• Distribute interoffice mail and documents between departments and office locations as needed.
• Assist with filing, copying, scanning, document preparation, and other administrative tasks.
• Maintain an organized and clean mailroom and supply areas.
• Monitor and maintain adequate supplies of postage, envelopes, shipping materials, and other mailroom supplies.
• Assist with large mailings, bulk correspondence, and firm-wide distributions.
• Handle confidential and sensitive documents with discretion.
• Coordinate with attorneys, legal assistants, vendors, couriers, and other staff regarding deliveries and mail.
• Assist with office errands and occasional local deliveries as needed.
• Perform other administrative and operational duties as assigned.

Skills

Attention to detail

Organizational skills

MS Office

Professional communication

Confidential handling

Education

High School Diploma

Tools

MS Office

Job description

About the Role

We are seeking a reliable and organized Mailroom Clerk to support the day‑to‑day administrative and mailroom operations of the firm. This position is responsible for the timely and accurate distribution of incoming and outgoing mail, packages, legal documents, and other materials throughout the firm.

The ideal candidate is dependable, detail-oriented, service-minded, and comfortable working in a fast‑paced professional environment.

About the Firm

We are a mid‑sized law firm located in New Brunswick, New Jersey. We have satellite locations in Hammonton, NJ, Red Bank, NJ and NYC. We were founded in 1977 as a small and firm and over the years have managed to grow and expand our firm. We are full‑service law firm and are committed to the highest standards of professional competence, innovative thinking, and client advocacy to help make complex legal matters simple to navigate.

We have a little over 100 employees including 60+ attorneys and we are approved counsel for many major insurance carries with a strong focus on complex civil litigation. We also offer a wide variety of legal services across multiple practice areas.

We pride ourselves on a collaborative, supportive culture and deep community ties, and offer a comprehensive benefits package to support our team's well‑being and growth.

Mailroom Clerk Key Responsibilities

• Receive, sort, and distribute incoming mail, packages, and deliveries to attorneys and staff.
• Prepare and process outgoing U.S. mail, overnight shipments, courier deliveries, and other correspondence.
• Operate mailroom equipment, scanners, copiers, and other office equipment.
• Track and coordinate incoming and outgoing packages and deliveries.
• Prepare shipping labels and ensure packages are properly addressed, packaged, and processed.
• Distribute interoffice mail and documents between departments and office locations as needed.
• Assist with filing, copying, scanning, document preparation, and other administrative tasks.
• Maintain an organized and clean mailroom and supply areas.
• Monitor and maintain adequate supplies of postage, envelopes, shipping materials, and other mailroom supplies.
• Assist with large mailings, bulk correspondence, and firm-wide distributions.
• Handle confidential and sensitive documents with discretion.
• Coordinate with attorneys, legal assistants, vendors, couriers, and other staff regarding deliveries and mail.
• Assist with office errands and occasional local deliveries as needed.
• Perform other administrative and operational duties as assigned.

Mailroom Clerk Qualifications

• High school diploma or equivalent preferred.
• Previous mailroom, office services, administrative, or professional office experience preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple requests in a timely manner.
• Professional and courteous communication skills.
• Ability to handle confidential information appropriately.
• Basic computer skills, including Microsoft Office.
• Ability to lift and move packages and boxes weighing up to approximately 40–50 pounds.
• Reliable transportation and a valid driver's license may be required for occasional local deliveries.

Why Join us

• Comprehensive benefits package (medical, dental, vision, life, disability, FSA)
• 401(k) with a generous company match
• Competitive PTO and paid holidays
• Discounted gym membership
• Firm-sponsored events and a collaborative culture
• Ongoing training and development opportunities

Hoagland & Longo is an equal opportunity employer. We consider all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law.