Office Services & Mail Clerk

Slater Slater Schulman LLP; Melville (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Slater Slater Schulman LLP in Melville, NY is seeking an Office Services & Mail Clerk to manage day-to-day administrative tasks with accuracy and reliability.

The role involves mail handling, document processing, records organization, front desk support, and facilities tasks, requiring attention to detail and professional communication. Experience in a law firm environment is highly preferred.

Qualifications

• Proven clerical experience in a professional office environment.
• Direct experience in a law firm is highly preferred.
• Strong computer literacy with Word/Excel and digital office tools.

Responsibilities

• Mail administration: sort, log, distribute mail and packages; manage postage and outbound shipments.
• Document processing: digitize files, photocopy, and transmit digital faxes when needed.
• Records management: maintain organized physical and digital filing systems for quick retrieval.
• Front office support: answer calls, route inquiries, greet visitors.
• Facilities support: perform general office tasks and help maintain shared spaces.

Skills

Experience

Logistics knowledge

Technical skills

Attention to detail

Job description

Slater Slater Schulman LLP is a prominent full-service law firm with over 40 years of experience representing survivors of catastrophic and traumatic events. Our nationally renowned attorneys are committed to ensuring the best results for our clients through persistence and zealous representation. We have achieved successful resolutions in some of the most challenging cases in the industry, including 9/11 World Trade Center litigation, Child Victims Act, mass torts, pharmaceutical drug litigation, product liability litigation, environmental litigation, employment and labor law, medical malpractice, and personal injury.

Position Overview

We are seeking a reliable, organized, and detail-oriented Office Services & Mail Clerk to manage day-to-day administrative and clerical operations.

In this role, you will be responsible for handling high-volume incoming and outgoing correspondence, maintaining digital and physical files, and supporting the broader team with general office tasks. The ideal candidate will thrive in a fast-paced setting, with prior experience in an office or corporate law firm environment highly preferred.

Key Responsibilities

• Mail Administration: Efficiently sort, log, and distribute all incoming mail, packages, and couriers; accurately calculate postage and prepare outbound shipments.
• Document Processing: Digitize physical files through high-volume scanning, photocopy critical files, and execute digital fax transmissions.
• Records Management: Establish, organize, and maintain systematic physical and digital filing systems to ensure quick data retrieval.
• Front Office Support: Serve as a secondary receptionist by answering calls, routing inquiries professionally, and greeting visitors.
• Facilities Support: Complete general office administrative tasks and assist with maintaining organized shared workspaces.

Qualifications & Skills

• Experience: Proven clerical experience within a professional office environment; direct experience in a law firm setting is highly preferred.
• Logistics Knowledge: Familiarity with preparing and tracking shipments via FedEx, UPS, and Certified Mail.
• Technical Skills: Strong computer literacy, including intermediate proficiency with Microsoft Word, Excel, web-based applications, and digital office equipment.
• Core Competencies: Exceptional attention to detail, strong multi-tasking skills, and professional verbal and written communication abilities.