Temporary HR Administrative Assistant

Pasona N A, Inc.; New York (NY); Hybrid; USD 37,000 - 54,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

A global organization in Midtown Manhattan is seeking a reliable and detail-oriented Temporary HR Administrative Assistant to provide recruiting and general HR administrative support for approximately 3-6 months.

The ideal candidate will have HR administrative experience, strong organizational skills, and the ability to handle confidential information with a high level of professionalism and confidentiality. Recruiting coordination experience is highly preferred.

Qualifications

• Previous HR administrative/support experience required.
• Recruiting or recruiting coordination experience preferred.
• Fluent English communication skills required.
• Undergraduate degree preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office; experience with HR software a plus.

Responsibilities

• Coordinate job requisitions and signatures via DocuSign.
• Support recruiting intake meetings with HR Manager.
• Review resumes and identify suitable candidates.
• Present qualified candidates to HR Manager.
• Draft candidate communications and schedule interviews.
• Maintain confidential HR and recruiting records.
• Prepare HR reports using HRIS/ATS.

Skills

Fluent English

Organizational skills

Attention to detail

Microsoft Office

Communication skills

Education

Undergraduate degree

Tools

ADP Workforce Now

HRIS/ATS

Job description

Temporary HR Administrative Assistant

Position Details

• Employment Type: Temporary
• Temporary Duration: Approximately 3-6 months
• Pay Rate: $27-$39 per hour, depending on experience
• Location: Midtown Manhattan, NY
• Work Schedule: Monday-Friday, 9:00 AM-5:00 PM
• Lunch Break: 1-hour unpaid lunch
• Work Arrangement: Hybrid - approximately 2-3 days per week in the office
• Reason for Hire: Temporary additional HR support during a busy period
• English Fluency: Required

Position Summary

A global organization in Midtown Manhattan is seeking a reliable and detail-oriented Temporary HR Administrative Assistant to provide recruiting and general HR administrative support for approximately 3-6 months.

The ideal candidate will have previous HR administrative experience, strong organizational skills, and the ability to handle sensitive employee and candidate information with a high level of professionalism and confidentiality.

Previous recruiting or recruiting coordination experience is highly preferred.

Key Responsibilities

Recruiting Support

• Send job requisition forms and job descriptions to appropriate parties for signature via DocuSign
• Coordinate and participate in recruiting intake meetings with the HR Manager to understand hiring managers' staffing needs
• Review resumes for open positions and identify qualified candidates for HR screening
• Present qualified candidates to the HR Manager for review
• Draft and send candidate communications
• Coordinate and schedule candidate interviews
• Provide general administrative support throughout the recruiting process

HR Administration

• Assist the HR Manager with reviewing and updating job descriptions for various positions
• Perform data entry and prepare reports using the company's HRIS/ATS
• Maintain accurate and confidential HR and recruiting records
• Provide administrative support for HR-related documentation and processes
• Assist with ad hoc HR administrative projects as needed

Qualifications

• Previous HR administrative/support experience required
• Recruiting or recruiting coordination experience preferred
• Fluent English communication skills required
• Undergraduate degree preferred
• Strong organizational skills and attention to detail
• Ability to appropriately handle confidential and sensitive HR information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office
• Experience with ADP Workforce Now or another HRIS/ATS is a plus
• Ability to manage multiple priorities and work effectively in a fast-paced environment
• Professional, dependable, and discreet when handling employee and candidate information