Temporary Administrative Assistant

Beacon Hill; Cambridge (MA); Hybrid; USD 28,000 - 40,000; Full time

Job summary

Beacon Hill in Cambridge, MA is seeking a Temporary Administrative Assistant to support HR and administrative operations in a long-term temporary role. The position offers $25.50 per hour for a 35-hour work week with a hybrid schedule (on-site Tue-Thu, remote Mon & Fri).

The ideal candidate has 3+ years of administrative experience, interest in HR, strong organization, discretion with confidential information, and excellent communication. Bachelor’s degree preferred, or equivalent experience.

Qualifications

• 3+ years of administrative assistant experience preferred.
• Interest in Human Resources and HR operations.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Detail-oriented, resourceful, and adaptable.
• Strong problem-solving and sound judgment abilities.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with diverse teams.
• Advanced computer proficiency.
• Bachelor’s degree with approximately 3 years of experience preferred, or 5 years of experience with a high school diploma.

Responsibilities

• Assist with data entry
• Review, approve, and resolve weekly payroll issues
• Process appointments, employee changes, and new hire paperwork
• Prepare correspondence, letters, memos, and HR documents
• Maintain databases, directories, mailing lists, and job posting logs
• Update web pages and support compliance documentation tracking
• Coordinate temporary staffing requests
• Prepare purchase orders and process invoices and expenses
• Support meeting and event logistics, including catering and room reservations
• Perform additional administrative duties as assigned

Skills

HR data entry

Payroll support

Communication skills

Organizational skills

Discretion

Team collaboration

Problem-solving

Advanced computer proficiency

Confidential information handling

Education

Bachelor’s degree; 3 years experience or 5 years with HS diploma

Tools

MS Office Suite

Job description

Temporary Administrative Assistant (A1472089HP) Cambridge, Massachusetts

Salary: USD25.5 - USD25.5 per hour

This long-term temporary Administrative Assistant opportunity offers $25.50/hour for a 35-hour work week (9:00 AM to 5:00 PM) with a hybrid schedule requiring on-site work Tuesday through Thursday and remote work Monday and Friday. The role is based in Cambridge, MA within a research and academic innovation organization. This position supports HR and administrative operations and is ideal for candidates interested in developing a career in Human Resources.

Responsibilities:

• Assist with data entry
• Review, approve, and resolve weekly payroll issues
• Process appointments, employee changes, and new hire paperwork
• Prepare correspondence, letters, memos, and HR documents
• Maintain databases, directories, mailing lists, and job posting logs
• Update web pages and support compliance documentation tracking
• Coordinate temporary staffing requests
• Prepare purchase orders and process invoices and expenses
• Support meeting and event logistics, including catering and room reservations
• Perform additional administrative duties as assigned

Qualifications:

• 3+ years of administrative assistant experience preferred
• Interest in Human Resources and HR operations
• Strong organizational and multitasking skills
• Ability to handle confidential information with discretion
• Detail-oriented, resourceful, and adaptable
• Strong problem-solving and sound judgment abilities
• Excellent verbal and written communication skills
• Ability to work collaboratively with diverse teams
• Advanced computer proficiency
• Bachelor’s degree with approximately 3 years of experience preferred, or 5 years of experience with a high school diploma

Qualified candidates encouraged to apply for immediate consideration.