Temporary Executive Office Coordinator

Hawthorne Lane; Arlington (VA); On-site; USD 34,000 - 55,000; Part time

Job summary

Hawthorne Lane, a boutique firm in Arlington, VA, seeks a highly organized temporary Office Manager for a one-day November assignment to support executive leadership and day-to-day operations.

You will coordinate scheduling, travel, invoicing, vendor liaison, and client interactions, delivering a polished office experience while safeguarding confidentiality. The role emphasizes initiative, reliability, and strong Microsoft Office 365 proficiency.

Qualifications

• Bachelor’s degree preferred; experience supporting senior leadership.
• Positive, proactive, solutions-oriented, client-focused and professional.
• Strong written and verbal communication; tech-savvy with Office 365.

Responsibilities

• Manage scheduling for internal and external meetings and events.
• Respond to client inquiries with professionalism; escalate items as needed.
• Support administrative functions including workflow, drafting, and vendor liaison.
• Coordinate travel, itineraries, and expense reconciliation.
• Provide a polished, welcoming office experience for clients and guests.
• Assist with invoicing, expense tracking, and budget management.
• Maintain office supplies and liaise with vendors.
• Handle confidential information with discretion.
• Perform filing, scanning, data entry, and document organization.

Skills

Executive support

Scheduling

Travel coordination

Client relations

Microsoft Office 365

Communication

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Microsoft Office 365

Job description

Hawthorne Lane, a boutique firm in Arlington, VA, seeks a highly organized temporary Office Manager for a one-day November assignment to support executive leadership and day-to-day operations.

You will coordinate scheduling, travel, invoicing, vendor liaison, and client interactions, delivering a polished office experience while safeguarding confidentiality. The role emphasizes initiative, reliability, and strong Microsoft Office 365 proficiency.