Temporary Executive Assistant to CEO — Calendar & Travel

RIVO Holdings, LLC; Encinitas (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

RIVO Holdings, LLC is seeking a highly organized Temporary Executive Assistant to support the CEO during a leave coverage period. The role demands proactive scheduling, meticulous logistics, and professional discretion in a fast-paced environment.

Ideal candidates will manage complex calendars, coordinate domestic and international travel, handle expense reporting, and support executive office operations with a high level of confidentiality.

Qualifications

• Experience supporting a CEO or senior leader.
• Strong calendar management and travel coordination.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365 applications.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and scheduling requests.
• Coordinate domestic and international travel, including flights and itineraries.
• Review invoices and assist with expense reporting and reconciliations.
• Coordinate document execution and signature tracking.
• Coordinate mail, shipments, and executive office needs.
• Support office events, vendors, and urgent service requests.

Skills

CEO support

Calendar management

Travel coordination

Organizational skills

Verbal & written communication

Confidentiality

Problem solving

Microsoft 365

Tools

Microsoft 365

Job description

RIVO Holdings, LLC is seeking a highly organized Temporary Executive Assistant to support the CEO during a leave coverage period. The role demands proactive scheduling, meticulous logistics, and professional discretion in a fast-paced environment.

Ideal candidates will manage complex calendars, coordinate domestic and international travel, handle expense reporting, and support executive office operations with a high level of confidentiality.