Temporary Concierge & Office Operations Coordinator

Beacon Hill Staffing Group; New York (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Onsite role in Union Square

Job summary

Beacon Hill Staffing Group is recruiting for a temp Concierge/Operations Coordinator for a venture capital client in Union Square, NYC. The role is on-site, Monday through Friday from 9:00 am to 6:00 pm, with a lunch break, for a short-term assignment November 2–20.

Responsibilities include welcoming visitors, coordinating meetings and events, assisting with calendar management and travel, and supporting the Executive Assistant and Operations Manager.

Qualifications

• 2-4 years of experience in office management, operations, executive support, hospitality, concierge, or a related field.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Manage the daily operations of a busy venture capital office, ensuring a seamless and professional workplace environment.
• Serve as the primary point of contact for employees, clients, guests, vendors, and building management.
• Welcome visitors and provide a high level of hospitality and concierge support.
• Develop and maintain office procedures and operational best practices.
• Coordinate office logistics, including facilities, maintenance requests, security, and vendor relationships.
• Manage office inventory and supply ordering.
• Partner with the onsite Porter with kitchen operations, catering orders, and meeting refreshments.
• Coordinate meetings, company events, employee gatherings, and special projects from planning through execution.
• Manage event logistics, vendor communication, catering, scheduling, and onsite support.
• Support the Executive Assistant and Operations Manager with executive-level administration and special initiatives.
• Assist with calendar management, scheduling, travel arrangements, and itinerary coordination for senior leadership.
• Provide personal assistant support, including appointments, errands, and other ad hoc requests as needed.
• Coordinate the management of conference rooms, wellness areas, shared spaces, and office amenities.
• Communicate regularly with building management, maintenance teams, and external service providers.
• Handle confidential information and sensitive matters with discretion and professionalism.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Professional demeanor

Self-starter

Independent work

Job description

Beacon Hill Staffing Group is recruiting for a temp Concierge/Operations Coordinator for a venture capital client in Union Square, NYC. The role is on-site, Monday through Friday from 9:00 am to 6:00 pm, with a lunch break, for a short-term assignment November 2–20.

Responsibilities include welcoming visitors, coordinating meetings and events, assisting with calendar management and travel, and supporting the Executive Assistant and Operations Manager.