Operations Coordinator/Concierge

Beacon Hill Staffing Group; New York (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Onsite role in Union Square

Job summary

Beacon Hill Staffing Group is recruiting for a temp Concierge/Operations Coordinator for a venture capital client in Union Square, NYC. The role is on-site, Monday through Friday from 9:00 am to 6:00 pm, with a lunch break, for a short-term assignment November 2–20.

Responsibilities include welcoming visitors, coordinating meetings and events, assisting with calendar management and travel, and supporting the Executive Assistant and Operations Manager.

Qualifications

• 2-4 years of experience in office management, operations, executive support, hospitality, concierge, or a related field.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Manage the daily operations of a busy venture capital office, ensuring a seamless and professional workplace environment.
• Serve as the primary point of contact for employees, clients, guests, vendors, and building management.
• Welcome visitors and provide a high level of hospitality and concierge support.
• Develop and maintain office procedures and operational best practices.
• Coordinate office logistics, including facilities, maintenance requests, security, and vendor relationships.
• Manage office inventory and supply ordering.
• Partner with the onsite Porter with kitchen operations, catering orders, and meeting refreshments.
• Coordinate meetings, company events, employee gatherings, and special projects from planning through execution.
• Manage event logistics, vendor communication, catering, scheduling, and onsite support.
• Support the Executive Assistant and Operations Manager with executive-level administration and special initiatives.
• Assist with calendar management, scheduling, travel arrangements, and itinerary coordination for senior leadership.
• Provide personal assistant support, including appointments, errands, and other ad hoc requests as needed.
• Coordinate the management of conference rooms, wellness areas, shared spaces, and office amenities.
• Communicate regularly with building management, maintenance teams, and external service providers.
• Handle confidential information and sensitive matters with discretion and professionalism.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Professional demeanor

Self-starter

Independent work

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a venture capital firm in Union Square is seeking a temp Concierge/Operations Coordinator with administrative/personal assistant responsibilities. This role is onsite, Monday - Friday 9am to 6pm with a break for lunch. They are seeking someone who takes pride in the experience of clients and employees. They need someone November 2nd - 20th.

Responsibilities

• Manage the daily operations of a busy venture capital office, ensuring a seamless and professional workplace environment
• Serve as the primary point of contact for employees, clients, guests, vendors, and building management
• Welcome visitors and provide a high level of hospitality and concierge support
• Develop and maintain office procedures and operational best practices
• Coordinate office logistics, including facilities, maintenance requests, security, and vendor relationships
• Manage office inventory and supply ordering
• Partner with the onsite Porter with kitchen operations, catering orders, and meeting refreshments
• Coordinate meetings, company events, employee gatherings, and special projects from planning through execution
• Manage event logistics, vendor communication, catering, scheduling, and onsite support
• Support the Executive Assistant and Operations Manager with executive-level administration and special initiatives
• Assist with calendar management, scheduling, travel arrangements, and itinerary coordination for senior leadership
• Provide personal assistant support, including appointments, errands, and other ad hoc requests as needed
• Coordinate the management of conference rooms, wellness areas, shared spaces, and office amenities
• Communicate regularly with building management, maintenance teams, and external service providers
• Handle confidential information and sensitive matters with discretion and professionalism

Qualifications

• 2-4 years of experience in office management, operations, executive support, hospitality, concierge, or a related field
• Strong proficiency in Microsoft Office Suite
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong verbal and written communication skills
• Professional, dependable, and service-oriented demeanor
• Resourceful self-starter with a proactive approach and strong sense of ownership
• Ability to work independently while collaborating effectively across teams
• Strong attention to detail and follow-through
• Comfortable supporting executives, employees, clients, and guests in a highly visible role
• Eager to learn, contribute, and grow within a collaborative organization

Hourly: 25-30hr.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)