Temporary Advancement Coordinator

Florida International University; Miami (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

Florida International University in Miami, FL seeks a Daily Coordinator for advancement operations. You will log donor interactions in Raiser's Edge and support donor visits across campus, including emails, calls, meetings, mailings, and tasks in FIU databases.

The role involves coordinating calendars, preparing correspondence, and assisting with events. The position offers a temporary, full-time schedule from 8 AM to 5 PM, with a pay rate of $18–$20 per hour.

Qualifications

• High School Diploma or GED required; 2 years of experience or equivalent combination.
• Knowledge of Microsoft Office Suite and ability to organize multiple tasks.

Responsibilities

• Prepare and mail donor correspondence for Dean's Signature and scan signed letters.
• Prepare deposit transmittals for gifts and deliver checks to foundation for deposit.
• Prepare and submit invoices for payments, vendor registrations, TARs, reimbursements, etc.
• Coordinate donor visit schedules on and off campus, including meals, venues, agendas and confirmations.
• Assist with planning and executing special donor stewardship events requiring full-time focus.
• Coordinate emails and calls for invitations and confirmations of attendees.
• Complete and send 70+ donor stewardship reports each semester using FIU Scholarships data.
• Schedule and help conduct Scholars Zoom Meet and Greets for top major gift donors.
• Manage student scholar thank-you notes and input into a portal for personalized messages.
• Maintain record-keeping and mailing of major donor birthday cards and gifts.

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Daily Coordinator Tasks and Office Contributions

Raiser's Edge Excel Log Inputs - Coordinator logged approximately 1,182 NWCNHS Advancement Actions for emails, phone calls, meetings, mailings, and tasks in both an internal FPM log and RE database.

• Preparation and mailing of all donor correspondence for Dean's Signature. Scans all signed letters for DO database.


• Preparation of all deposit transmittals for all gifts and delivery of checks received at college to foundation office for deposit.


• Preparation and submission of all invoices for payments, vendor registration, TARs, DO reimbursements, etc.


• Handles arrangements and coordinates calendars for all donor visits on and off campus meetings including gifts, parking details and reservations, meals/catering, agendas/itineraries, confirmations, PPT presentations, and coordination with Dean's staff on his availability for meetings; welcome signage, golf cart transportation, and all donor visit internal attendees.


• Coordinator assists with planning and execution of all details for special events related to donor stewardship and cultivation, requires full-time focus and effort.

Major Donor Cultivation and Stewardship Activities

• FIU Football Game in President's Box and FIUAA Events


• Coordinate email invitations and phone call follow-up to all invites, and confirmation of details for participants.

NWCNHS Scholarship Donor Stewardship

• Coordinator completes and sends 70+ Donor stewardship reports to all NWCNHS scholarships donors for all semesters, utilizing photos and data from FIU Office of Scholarships.


• Schedules and helps conduct Scholars Zoom Meet and Greets for top major gift donors.


• Coordinator manages and executes all student scholar thank you notes each semester in collaboration with FIU Office of Scholarships collection and inputs into specially designed portal to collect and deliver personalized donor thank you notes. This includes writing special scripting for the students for each donor, editing, and delivery.


• Coordinator handles record keeping, and mailing of all major donor birthday cards and orders for all major donor birthday gifts including payment of all invoices.

Minimum Qualifications

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Knowledge of Microsoft Office Suite. Ability to arrange and organize multiple tasks.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

8 AM - 5 PM

Up to 40 Hours

1 Year

Advertised Salary

$18 - $20 an hour

Pre-Employment Requirements

Criminal Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affinity Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.