Temporary Program Coordinator

Florida International University; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

Florida International University is seeking a Program Coordinator to provide administrative and accounting support to the Senior Program Coordinator and ensure day-to-day financial records are accurate and up to date. The role involves accounts payable, financial recordkeeping, donor data management, and support for development activities.

The position also includes event planning/coordination and assistance with donor communications and CRM maintenance within FIU ASAS Programs.

Qualifications

• Bachelor's degree or four years of office or related experience.
• Experience with accounts payable and financial recordkeeping.
• Experience with donor data management and CRM systems.

Responsibilities

• Assist with day-to-day accounting and financial tasks.
• Process invoices, payments, reimbursements, and expenses.
• Enter and maintain financial information in the accounting system.
• Maintain organized financial records and supporting documentation.
• Track payments, balances, deposits, and transactions.
• Monitor grant and program expenses for proper documentation.
• Support the Director of Development and Marketing for fundraising events.
• Manage donor CRM/database and donor communications.

Skills

Accounts payable

Financial recordkeeping

Donor data management

Administrative support

Event coordination

Education

Bachelor's degree

4 years office experience

Tools

Accounting software

Donor CRM

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Program Coordinator provides administrative and accounting support to the Senior Program Coordinator and helps to ensure the organization's day-to-day financial records and processes are accurate, organized, and up to date. This position assists with accounts payable, financial recordkeeping, documentation, and other routine finance-related responsibilities as needed as well as donor data and development support.

Key Responsibilities

• Assist the FIU ASAS Senior Program Coordinator with day-to-day accounting and financial administrative tasks.
• Process and track invoices, payments, reimbursements, and other expenses.
• Assist with accounts payable
• Enter and maintain accurate financial information in the organization's accounting system.
• Organize and maintain financial records, receipts, invoices, contracts, and supporting documentation.
• Help track payments, outstanding balances, deposits, and other financial transactions.
• Assist with tracking grant and program expenses to ensure costs are properly documented
• Maintain confidentiality of financial, employee, donor, and organizational information.
• Assist the Senior Program Coordinator with other financial and administrative duties as assigned.
• Other tasks may include sending out staff Meeting Agenda for the bi-weekly calls, answering phone calls, and helping Program Director (s) with operational tasks for FIU ASAS Programs.
• Assist with event planning/coordination and execution.
• Donor Data and Development Support
• Manage and maintain the organization's donor CRM/database, ensuring accurate and up-to-date donor records, gifts, and contact information.
• Process donor acknowledgments, including weekly thank-you letters (often system-generated), annual/end-of-year giving letters, and other donor correspondence.
• Prepare donor, fundraising, and contribution reports as needed and assist with maintaining accurate records for reconciliation with Finance.
• Provide administrative and logistical support to the Director of Development and Marketing for fundraising events, campaigns, donor communications, and other development activities & tasks.

Minimum Qualifications

• Bachelor's degree; OR four (4) years of office or related experience; OR an equivalent combination of relevant education and/or experience.
• Positions under National Forensic Science Technology Center will require Bachelor's degree in an appropriate area of specialization in related field; OR an equivalent combination of relevant training and/or military experience.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

10:00am - 4:00pm

20 - 30 Hours

August - May

Advertised Salary

$20 - $23 per hour

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff…

All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.