Temporary Administrative Support 6-month POOL (MMC)

Florida International University; Miami (FL); On-site; USD 22,000 - 36,000; Full time

Job summary

Florida International University (FIU) in Miami seeks administrative staff for temporary roles across university departments. Positions run up to 6 months and support day-to-day operations, front desk duties, travel arrangements, and event support.

Successful candidates will be proficient in Microsoft Office, able to work in a team, follow directions, and handle confidential information with discretion; experience with general office tasks and data entry is a plus.

Qualifications

• Proficiency with Microsoft Office Suites.
• Ability to work in a team setting.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Additional experience, education and/or related certification and licensure may be required by department.

Responsibilities

• Provides clerical and administrative support to an office/department/center; assists with day-to-day operations.
• Performs front desk duties; answers and routes calls, handles inquiries.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs routine clerical tasks; prepares documents and templates.
• Schedules appointments and meetings; assists with travel arrangements.
• Assists with basic event operations as needed.
• Sorts and distributes mail; maintains inventory of office supplies.
• Maintains and updates basic databases.

Skills

Microsoft Office Suite

Teamwork

Communication

Confidentiality

Education

High School Diploma or GED

Bachelor's degree

Master's degree

Doctoral degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

FIU has Administrative positions that may become available in the future within one of the University departments on a short term, temporary basis (no more than 6 months or less). The Candidate will support the temporary staffing needs of the units performing a wide variety of administrative support functions as applicable to assigned programs.

Duties May Include

• Provides clerical and administrative support to an office/department/center. Assists with the day to day operational activities of the office/department/center.
• Performs front desk duties such as answers and routes telephone calls, handles customer inquiries, and redirects, as necessary.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates, or existing form letters.
• Schedules appointments and meetings. Assists with travel arrangements.
• Assists with basic event operations, as needed.
• Sorts and distributes mail.
• Maintains inventory of office supplies.
• Maintains and updates basic databases.

Job Category

Temporary

Desired Qualifications

• Ability to work in a team setting.
• Proficiency with Microsoft Office Suites.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Additional experience, education and/or related certification and licensure may also be required from each department.

Minimum Qualifications

Dependent on the specific position, it may require a High School Diploma or GED, Bachlelor's degree, Master's degree, or Doctoral degree and a specific number of years of experience and/or certifications.

Work Schedule

General University hours are Monday through Friday, 8:30AM - 5:00PM, however may vary depending on department needs.

Advertised Salary

Dependent on the pay range for the specific position.

Pre-Employment Requirements

• Criminal Background Check
• Other pre-employment check may apply depending on specific job duties.
• For more information, please reference Background Check Requirement Policy #1710.257.

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiliation ... All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).