Temporary Office Support

Florida International University; Miami (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Florida International University (FIU) in Miami is seeking a Temporary Office Support to assist the Engineering Deans Office. The role provides clerical and administrative support, front desk duties, and basic travel arrangements, contributing to daily office operations and data maintenance.

The incumbent will manage routine documents, schedules, and mail, while upholding confidentiality and working within a team-based environment.

Qualifications

• High School Diploma or GED with 2 years of relevant experience.
• Strong MS Office skills (Word, Excel, Outlook).
• Ability to work as part of a team and handle front desk duties.

Responsibilities

• Provides clerical and administrative support to an office/department/center.
• Assists with day-to-day operational activities of the office/department/center.
• Performs front desk duties such as answering and routing calls, handling inquiries, and redirecting as necessary.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs general routine clerical tasks from templates or existing letters.

Skills

Teamwork

MS Office

Independent work

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office Suites

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Engineering Deans Office is currently seeking a Temporary Office Support to join their team of professionals.

Duties Include

• Provides clerical and administrative support to an office/department/center.
• Assists with the day-to-day operational activities of the office/department/center.
• Performs front desk duties such as answers and routes telephone calls, handles customer inquiries, and redirects, as necessary.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates. or existing form letters.
• Schedules appointments and meetings.
• Assists with travel arrangements.
• Assists with basic event operations, as needed.
• Sorts and distributes mail.
• Maintains inventory of office supplies.
• Maintains and updates basic databases.

Minimum Qualifications

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Ability to work in a team setting.
• Proficient with Microsoft Office Suites.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Additional experience, education and/or related certification and licensure may also be required from each department.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

• Monday-Friday
• 9:00 AM-5:00 PM

Advertised Salary

• $15.00-$22.00 per hour.

Pre-Employment Requirements

Criminal Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affameative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.