Temporary Administrator, Investor Relations (hybrid DTLA)

Irvine Technology Corporation; Los Angeles (CA); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Paid parking in building

Free lunch delivered to office daily

Job summary

Irvine Technology Corporation (ITC) is seeking an experienced Investor Relations Administrator to organize a busy global team and provide day-to-day operations and project support. You’ll manage calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

Reporting to the head of the department, you’ll assist with travel, expense reports, and Salesforce data while supporting officers and elite teammates.

Qualifications

• 7 to 10 years of administrative experience supporting high-level executives, including calendaring, meeting preparation, travel arrangements, creating reports, and processing invoices.
• Strong proficiency in PowerPoint, Word, Excel, and Outlook, plus experience setting up and managing Zoom and Microsoft Teams calls.
• Excellent verbal, written, and presentation skills, with the ability to build credibility across all levels.
• Proven discretion with confidential information, sound independent judgment, and a calm approach to competing priorities and tight deadlines.
• Preferred: Bachelor’s degree, financial or professional services experience, experience with Concur, Workday, and Salesforce, and experience leading administrative assistants in a player/coach capacity

Responsibilities

• Manage complex calendars, schedule internal and external meetings and calls, and prepare and distribute meeting agendas
• Support meeting preparation and execution, including catering, technology setup, guest clearance, and materials, while arranging travel and submitting expense reimbursements
• Prepare and post documents, maintain departmental trackers, pull reports, incorporate document edits, and update Salesforce data
• Screen and route calls and mail, process invoices, log parking validations, order supplies, and help onboard new team members
• Manage the firm-wide quarterly letter email distribution process and work independently on special projects

Skills

Calendar management

Meeting scheduling

Administrative support

Discretion with confidentiality

Communication

Education

Bachelor's degree

Tools

PowerPoint

Word

Excel

Outlook

Zoom

Microsoft Teams

Salesforce

Concur

Workday

Job description

Investor Relations Administrator

Our client is looking for an experienced Administrator to keep a busy global team organized and running smoothly. Reporting to the head of the department, you’ll provide day-to-day operations and project support to the full team, along with comprehensive administrative support to select officers. This role suits a calm, proactive professional who anticipates needs, handles confidential information with discretion, and looks for better ways to get things done. Perks include paid parking in the building and free lunch delivered to the office every day.

As part of our process after applying, you may receive an invitation from our AI Recruiter Avery for a short conversation that lets you share more about your background beyond your resume. For questions, contact [e-mail].

• Job Type: Contract to Hire
• Location: Downtown Los Angeles, CA| 4 days in office
• Compensation: This job is expected to pay about $40 – $48/HR W2
• No Visa Sponsorship Available for this role

What You’ll Do:

• Manage complex calendars, schedule internal and external meetings and calls, and prepare and distribute meeting agendas
• Support meeting preparation and execution, including catering, technology setup, guest clearance, and materials, while arranging travel and submitting expense reimbursements
• Prepare and post documents, maintain departmental trackers, pull reports, incorporate document edits, and update Salesforce data
• Screen and route calls and mail, process invoices, log parking validations, order supplies, and help onboard new team members
• Manage the firm-wide quarterly letter email distribution process and work independently on special projects

What Gets You the Job:

• 7 to 10 years of administrative experience supporting high-level executives, including calendaring, meeting preparation, travel arrangements, creating reports, and processing invoices
• Strong proficiency in PowerPoint, Word, Excel, and Outlook, plus experience setting up and managing Zoom and Microsoft Teams calls
• Excellent verbal, written, and presentation skills, with the ability to build credibility across all levels
• Proven discretion with confidential information, sound independent judgment, and a calm approach to competing priorities and tight deadlines
• Preferred: Bachelor’s degree, financial or professional services experience, experience with Concur, Workday, and Salesforce, and experience leading administrative assistants in a player/coach capacity

Irvine Technology Corporation (ITC)

connects top talent with exceptional opportunities in IT, Security, Engineering, and Design. From startups to Fortune 500s, we partner with leading companies nationwide. Our AI recruiter, Avery helps streamline the first step of your journey-so we can focus on what matters most: helping you grow. Join us. Let us ELEVATE your career!

Irvine Technology Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Irvine Technology Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.