Investor Relations Admin — Contract to Hire (Downtown LA)

Irvine Technology Corporation; Los Angeles (CA); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Paid parking in building

Free lunch delivered to office daily

Job summary

Irvine Technology Corporation (ITC) is seeking an experienced Investor Relations Administrator to organize a busy global team and provide day-to-day operations and project support. You’ll manage calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

Reporting to the head of the department, you’ll assist with travel, expense reports, and Salesforce data while supporting officers and elite teammates.

Qualifications

• 7 to 10 years of administrative experience supporting high-level executives, including calendaring, meeting preparation, travel arrangements, creating reports, and processing invoices.
• Strong proficiency in PowerPoint, Word, Excel, and Outlook, plus experience setting up and managing Zoom and Microsoft Teams calls.
• Excellent verbal, written, and presentation skills, with the ability to build credibility across all levels.
• Proven discretion with confidential information, sound independent judgment, and a calm approach to competing priorities and tight deadlines.
• Preferred: Bachelor’s degree, financial or professional services experience, experience with Concur, Workday, and Salesforce, and experience leading administrative assistants in a player/coach capacity

Responsibilities

• Manage complex calendars, schedule internal and external meetings and calls, and prepare and distribute meeting agendas
• Support meeting preparation and execution, including catering, technology setup, guest clearance, and materials, while arranging travel and submitting expense reimbursements
• Prepare and post documents, maintain departmental trackers, pull reports, incorporate document edits, and update Salesforce data
• Screen and route calls and mail, process invoices, log parking validations, order supplies, and help onboard new team members
• Manage the firm-wide quarterly letter email distribution process and work independently on special projects

Skills

Calendar management

Meeting scheduling

Administrative support

Discretion with confidentiality

Communication

Education

Bachelor's degree

Tools

PowerPoint

Word

Excel

Outlook

Zoom

Microsoft Teams

Salesforce

Concur

Workday

Job description

Irvine Technology Corporation (ITC) is seeking an experienced Investor Relations Administrator to organize a busy global team and provide day-to-day operations and project support. You’ll manage calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

Reporting to the head of the department, you’ll assist with travel, expense reports, and Salesforce data while supporting officers and elite teammates.