TEMPORARY ADMINISTRATIVE SUPPORT POOL

UWSTO University of Wisconsin Stout; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

UW-Stout invites applications to establish a temporary Administrative Support pool for future part-time opportunities. Submit materials including contact info, education, job history and qualifications; your file may be shared with a hiring supervisor.

Eligible applicants must pass a criminal background check, provide three professional references (one supervisor preferred), and be authorized to work in the United States. For templates or assistance, contact HR.

Qualifications

• Background check required for employment.
• Three professional references (at least one supervisor) required.
• Must be authorized to work in the United States.

Responsibilities

• Tracks, stocks, orders, and inventories office supplies.
• Serves as first point of contact via phone/in person and routes inquiries.
• Schedules logistics and secures resources for meetings/travel.
• Distributes communications according to policies and procedures.

Skills

Administrative support

References

Communication

Job description

Position Title

TEMPORARY ADMINISTRATIVE SUPPORT POOL

Job Category: University Staff

Employment Type: Temporary (Fixed Term)

Job Profile: Administrative Assistant I

Job Duties

While there may not be an immediate need for administrative support, UW-Stout accepts applications regardless, in order to create a pool for when there may be a need. Upon successful submission of your application, you will be considered for future part-time administrative support opportunities, and your application will be on file as a potential candidate who could possibly fill a position if or when the need arises. The application materials may be forwarded to the hiring supervisor, so please include all relevant information that you want a hiring supervisor to see (contact information, education, job history, qualifications, experience, etc.). If you do not have a resume and would like a resume template, please email [e-mail] to request a template. Submission of materials does not guarantee consideration for future employment in openings of this type, since availability can be unpredictable and competitive.

Key Responsibilities

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation


• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities


• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations


• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Qualifications and Requirements

• Resume Employment will require a criminal background check


• It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.)


• Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment


• Must be authorized to work in the United States. Sponsorship is not available for this position


• A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term


• Applicants must complete all required fields and attach all required application materials; within your cover letter address each of the Minimum/Required Qualifications specified for this position; for each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement


• It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities; if you need assistance, or accommodation in applying because of a disability, please contact us using the information below; Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability


• Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office; employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable


• Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor; final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks


• In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released; see Wis. Stat. sec. 19.36(7)


• For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information


• Closing Date: This posting will close on June 30, 2026 (with a new, active posting in July). If you are not contacted by this time and you are still interested in employment with UW-Stout, please reapply

Benefits

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/


• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)


• The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees

Contact Information

Email: [e-mail]

Phone: [phone]

Equal Opportunity Statement

UW-Stout is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

The Universities of Wisconsin serves approximately 161,000 students, awarding nearly 37,000 degrees annually. The Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and to make Wisconsin a better place to live. Nearly 90 percent of in‑state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contributes to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.