TEMPORARY ADMINISTRATIVE SUPPORT POOL

UW-Stout Polytechnic; Menomonie (WI); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Employee benefits available

Job summary

UW-Stout Polytechnic in Menomonie, Wisconsin, is seeking candidates for a Temporary Administrative Support Pool. Although there may not be immediate openings, applications are accepted to create a pool for future opportunities.

Responsibilities include tracking office supplies, handling inquiries, and scheduling logistics for meetings. Background checks and references are required. Interested applicants must ensure eligibility to work in the United States.

Qualifications

• Must be authorized to work in the United States.
• Ability to provide professional references.

Responsibilities

• Track and order office supplies.
• Serve as first contact for inquiries.
• Schedule logistics for meetings and travel.
• Distribute communications per policies.

Job description

Position Title

TEMPORARY ADMINISTRATIVE SUPPORT POOL

Job Category

University Staff

Employment Type

Temporary (Fixed-Term)

Job Profile

Administrative Assistant I

Job Duties

While there may not be an immediate need for administrative support, UW-Stout accepts applications regardless, in order to create a pool for when there may be a need. Upon successful submission of your application, you will be considered for future part‑time administrative support opportunities, and your application will be on file as a potential candidate who could possibly fill a position if or when the need arises. The application materials may be forwarded to the hiring supervisor, so please include all relevant information that you want a hiring supervisor to see (contact information, education, job history, qualifications, experience, etc.). If you do not have a resume and would like a resume template, please email [e-mail] to request a template. Submission of materials does not guarantee consideration for future employment in openings of this type, since availability can be unpredictable and competitive.

Key Job Responsibilities

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

This posting will close on June 30, 2026 (with a new, active posting in July). If you are not contacted by this time and you are still interested in employment with UW‑Stout, please reapply.

Employment will require a criminal background check. It will also require you to supply three (3) professional references, one of which being a current or former supervisor. (Preference to supply five (5) professional references, two of which being a current or former supervisor.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Contact Information

Email: [e-mail]

Phone: [phone]

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintaining work authorization throughout the employment term.

Guidelines To Ensure Consideration

• Applicants must complete all required fields and attach all required application materials.
• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW‑Stout to provide reasonable accommodation to qualified applicants with disabilities.

Benefits

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Equal Opportunity Employer

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.