Temporary Administrative Specialist - Part-Time, 20-30 hrs

Pinion; Missoula (MT); On-site; USD 22,000 - 39,000; Part time

Job summary

Pinion is seeking a Temporary Administrative Specialist to join our team in Missoula, MT. The role is 20–30 hours per week from January 26 to April 16, 2027, under moderate supervision.

The ideal candidate will manage their workload, liaise with multiple people, and provide exceptional client service while handling diverse administrative tasks. Responsibilities include drafting letters, running reports, front desk support, scanning, filing, scheduling meetings, and assisting with final documents

Qualifications

• Proficiency with MS Windows, Adobe and Office suite. Ability to learn new software quickly.
• Strong time management, prioritization, and adaptability to changing tasks.
• Excellent verbal communication and organizational skills.
• Attention to detail and accuracy under deadlines.
• Ability to multi-task with high accuracy.
• Collaborative, able to work with varied leadership styles at all levels.

Responsibilities

• Draft letters, run reports, communicate with clients, and scan documents for filing or processing.
• Monitor reports and follow up with clients to ensure returns are filed on time.
• Assist with front desk reception.
• Provide admin support by scanning and autoflow tasks, organizing files, and maintaining break room stock.
• Prepare and meter postal mail.
• Schedule and organize office meetings, including catering and setup/cleanup.
• Support finalizing professional documents for clients and other duties as needed.

Skills

MS Windows

Adobe

Office Suite

Time management

Oral communication

Organizational skills

Attention to detail

Multi-tasking

Tools

Office Suite

Adobe

Job description

Pinion is seeking a Temporary Administrative Specialist to join our team in Missoula, MT. The role is 20–30 hours per week from January 26 to April 16, 2027, under moderate supervision.

The ideal candidate will manage their workload, liaise with multiple people, and provide exceptional client service while handling diverse administrative tasks. Responsibilities include drafting letters, running reports, front desk support, scanning, filing, scheduling meetings, and assisting with final documents