Temp Administrative Specialist: Client Services & Scheduling

Pinionglobal; Billings (MT); On-site; USD 25,000 - 33,000; Full time

Job summary

Pinion is seeking a Temporary Administrative Specialist to join our team in Billings, MT. The role is full-time for 40 hours/week from January 26 to April 16, 2027.

You will support client service professionals with letters, reports, client communications, scanning, and filing, while managing front desk duties and mail processing. The ideal candidate demonstrates excellent time management, organization, and problem-solving with strong communication skills and a commitment to confidentiality.

Qualifications

• Experience handling administrative tasks and client communication.
• Strong organizational skills and attention to detail.
• Ability to prioritize, multi-task, and adapt to changing needs.
• Excellent oral communication and problem-solving abilities.

Responsibilities

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing
• Monitor reports and follow up with clients to ensure that returns are filed on time
• Assist with front desk reception
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently
• Prepare and meter postal mail
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups
• Serve as a support role in finalizing professional documents to be delivered to clients
• Other administrative or firm tasks based upon interest and need

Skills

Time management

Communication skills

Organizational skills

Confidentiality

Tools

MS Windows

Adobe

Microsoft Office

Job description

Pinion is seeking a Temporary Administrative Specialist to join our team in Billings, MT. The role is full-time for 40 hours/week from January 26 to April 16, 2027.

You will support client service professionals with letters, reports, client communications, scanning, and filing, while managing front desk duties and mail processing. The ideal candidate demonstrates excellent time management, organization, and problem-solving with strong communication skills and a commitment to confidentiality.