Temporary Administrative Specialist (20–30 hrs/wk)

Pinionglobal; Missoula (MT); On-site; USD 21,000 - 30,000; Part time

Job summary

Pinion seeks a Temporary Administrative Specialist in Missoula, MT for 20-30 hours/week from January 26 to April 16, 2027. The role supports client service professionals with letters, reports, client communication, and document processing, plus front desk duties.

Proficiency in MS Windows, Adobe, and Office; strong time management, organization, and communication; high attention to detail; ability to multi-task under pressure and maintain confidentiality.

Qualifications

• Comfortability navigating new technology tools and demonstrated proficiency in MS Windows, Adobe and Office suite.
• Demonstrated time management skills, ability to prioritize, and adapt to change.
• Excellent oral communication and organizational skills.
• Attention to detail.
• Willingness to perform under pressure when deadlines call for swift action.
• Ability to multi-task without sacrificing accuracy.
• Collaborative and effective in working with different leadership styles and a variety of individuals at all levels within the organization.
• Maintain confidentiality.

Responsibilities

• Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing
• Monitor reports and follow up with clients to ensure that returns are filed on time
• Assist with front desk reception
• Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently
• Prepare and meter postal mail
• Schedule and organize office meetings, including making catering arrangements, set up and cleanups
• Serve as a support role in finalizing professional documents to be delivered to clients
• Other administrative or firm tasks based upon interest and need

Skills

MS Windows proficiency

Adobe

Office suite

Time management

Oral communication

Organization

Confidentiality

Multi-tasking

Tools

MS Windows

Adobe

Office suite

Job description

Pinion seeks a Temporary Administrative Specialist in Missoula, MT for 20-30 hours/week from January 26 to April 16, 2027. The role supports client service professionals with letters, reports, client communication, and document processing, plus front desk duties.

Proficiency in MS Windows, Adobe, and Office; strong time management, organization, and communication; high attention to detail; ability to multi-task under pressure and maintain confidentiality.