Temp Administrative Specialist: Client Services & Office Ops

Pinion; Billings (MT); On-site; USD 25,000 - 36,000; Full time

Job summary

Pinion is seeking a Temporary Administrative Specialist to support our client service professionals with a range of administrative duties. The role runs from January 26 to April 16, 2027, requiring a dependable, organized individual who can manage multiple tasks with reliability.

The ideal candidate will be proficient in MS Windows, Adobe, and Office, capable of handling front desk duties, and capable of maintaining confidentiality with a focus on excellent customer service for our clients.

Qualifications

• Proficiency with MS Windows, Adobe and Office suite.
• Strong time management and the ability to prioritize.
• Excellent oral communication and organizational skills.
• Attention to detail and accuracy under deadlines.
• Willingness to learn new technologies.

Responsibilities

• Support client service professionals with administrative tasks such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing.
• Monitor reports and follow up with clients to ensure that returns are filed on time.
• Assist with front desk reception.
• Provide administrative support by scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing files efficiently.
• Prepare and meter postal mail.
• Schedule and organize office meetings, including catering arrangements, setup and cleanups.
• Serve as a support role in finalizing professional documents to be delivered to clients.
• Other administrative tasks as needed.

Skills

MS Windows

Adobe

Office suite

Time management

Communication

Attention to detail

Multi-tasking

Confidentiality

Tools

Document scanning

Job description

Pinion is seeking a Temporary Administrative Specialist to support our client service professionals with a range of administrative duties. The role runs from January 26 to April 16, 2027, requiring a dependable, organized individual who can manage multiple tasks with reliability.

The ideal candidate will be proficient in MS Windows, Adobe, and Office, capable of handling front desk duties, and capable of maintaining confidentiality with a focus on excellent customer service for our clients.