Temporary Administrative & Operations Assistant

State of West Virginia; Charleston (WV); On-site; USD 27,000 - 39,000; Full time

Job summary

The State of West Virginia is seeking a Temporary Administrative Services Assistant 1 in Kanawha County to provide essential day-to-day support to the Office of Shared Administration and MIS. This role backs two directors and their teams, handling communications, scheduling, document processing, and basic technology logistics.

Key duties include maintaining calendars, drafting documents, coordinating meetings and events, managing filing systems, supporting MIS cabling, processing purchase

Qualifications

• Graduation from an accredited college or university.
• One year of full-time or equivalent part-time paid administrative services experience.
• Experience at Office Assistant 3 or Accounting Technician 3 level or higher.
• Graduate study may substitute for required experience on a year-for-year basis.
• Prefer majors in public or business administration, accounting, industrial relations, communications or related fields.

Responsibilities

• Manage leadership calendars and schedule meetings.
• Prepare agendas and materials; manage batch calendars.
• Draft, edit, and proofread a wide range of documents.
• Draft, format, and distribute internal communications.
• Maintain organized electronic and physical filing systems for departmental records and docs.
• Provide administrative support to the MIS cabling team.
• Coordinate meetings, trainings, and events.
• Monitor office supply inventory; arrange restocking and maintenance.
• Process purchase orders and invoices; track vendor accounts.
• Update employee information on internal systems.
• Schedule and track interviews; liaise with IT for office systems.

Skills

Google Suite

Microsoft Office

Tech-savvy

Education

Public or business administration degree

Accounting-related degree (preferred)

Job description

The State of West Virginia is seeking a Temporary Administrative Services Assistant 1 in Kanawha County to provide essential day-to-day support to the Office of Shared Administration and MIS. This role backs two directors and their teams, handling communications, scheduling, document processing, and basic technology logistics.

Key duties include maintaining calendars, drafting documents, coordinating meetings and events, managing filing systems, supporting MIS cabling, processing purchase