Temp Executive Administrative Associate to Directors

State of West Virginia; West Virginia; On-site; USD 27,000 - 39,000; Full time

Job summary

The State of West Virginia seeks a Temporary Administrative Services Assistant 1 to provide essential operational support to the Office of Shared Administration/MIS. This role backs the department and assists two directors with scheduling, document processing, and coordinating meetings and events.

Responsibilities include drafting communications, maintaining filing systems, coordinating vendor invoices, and assisting IT staff with basic troubleshooting and office systems.

Qualifications

• Graduation from an accredited college or university.
• Preference for majors in public/business administration, accounting, industrial relations, communications or related field.
• One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position.
• Experience at Office Assistant 3 or Accounting Technician 3 level or higher.

Responsibilities

• Maintain leadership calendars and coordinate meetings, appointments and schedules.
• Prepare meeting agendas, gather materials, and create batch calendars.
• Prepare, edit, and proofread a wide range of documents including reports, presentations, and correspondence.
• Draft, format, and distribute internal communications.
• Maintain well-organized electronic and physical filing systems for records and meeting documentation.
• Provide administrative support to the MIS cabling team.
• Participate in internal committees and organizational initiatives.
• Assist in planning, scheduling, and executing departmental meetings, training sessions and events.

Skills

Google Suite

Microsoft Office

Education

Bachelor's degree

Job description

The State of West Virginia seeks a Temporary Administrative Services Assistant 1 to provide essential operational support to the Office of Shared Administration/MIS. This role backs the department and assists two directors with scheduling, document processing, and coordinating meetings and events.

Responsibilities include drafting communications, maintaining filing systems, coordinating vendor invoices, and assisting IT staff with basic troubleshooting and office systems.