Administrative Services Assistant — Dynamic Office Support

West Virginia; Charleston (WV); On-site; USD 27,000 - 39,000; Full time

Job summary

The West Virginia Office of Shared Administration, MIS, in Kanawha County seeks a Temporary Administrative Services Assistant 1 to provide essential administrative support to two directors and the MIS cabling team. Responsibilities include managing calendars, processing documents, and coordinating meetings and events.

The role requires attention to detail, the ability to multitask in a fast-paced environment, and collaboration with IT staff on office systems and basic troubleshooting.

Qualifications

• Graduation from an accredited college or university.
• One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services.
• Experience at the Office Assistant 3 or Accounting Technician 3 level or higher.
• Graduate study may substitute for the required experience on a year-for-year basis.

Responsibilities

• Maintain leadership calendars and coordinate meetings, appointments, and schedules.
• Prepare meeting agendas, gather supporting materials, and create/manage batch calendars.
• Prepare, edit, and proofread a wide range of documents, including reports, presentations, and correspondence.
• Draft, format, and distribute internal communications.
• Maintain filing systems for departmental records and meeting documentation.
• Provide administrative support to the MIS cabling team.
• Schedule and track interviews, and manage communications with candidates.
• Collaborate with IT staff to support office systems and basic troubleshooting documentation.

Skills

Google Suite

Microsoft Office

Tech-savvy

Detail-oriented

Education

Graduation from an accredited college/university

Job description

The West Virginia Office of Shared Administration, MIS, in Kanawha County seeks a Temporary Administrative Services Assistant 1 to provide essential administrative support to two directors and the MIS cabling team. Responsibilities include managing calendars, processing documents, and coordinating meetings and events.

The role requires attention to detail, the ability to multitask in a fast-paced environment, and collaboration with IT staff on office systems and basic troubleshooting.