Temp to Perm Jr. Executive Assistant

Career Group; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Career Group is seeking a Temp to Perm Jr. Executive Assistant to support the Chief Executive Officer with high-level administrative duties, calendar management, and priority execution.

The role is onsite in New York with 9am-5pm hours, flexibility for overtime, and a potential to convert to a permanent position for the right fit. Strong communication and organization are essential.

Qualifications

• Excellent verbal and written communication abilities.
• Strong organizational skills with meticulous attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent time management and ability to meet deadlines.
• Able to adapt to changing priorities and work collaboratively.

Responsibilities

• Provide high-level administrative support to the Chief Executive Officer, managing priorities and deliverables.
• Manage a complex calendar and respond to requests for the CEO's time with discretion.
• Liaise between the Office of the CEO, internal departments, and external stakeholders.
• Represent the CEO in communications with partners and donors.
• Screen calls and visit requests, delegate or escalate as needed.
• Prepare briefing materials, reports, and presentations for meetings and events.
• Coordinate projects and events, conduct research, and compile data for planning.
• Oversee admin workflows and monitor departmental expenses.

Skills

Strong communication

Written communication

Organizational skills

Time management

Adaptability, collaboration

Tools

Microsoft Office

Job description

Our client, an education and training services company, is looking for a Temp to Perm Jr. Executive Assistant!

This role starts asap with the potential to go permanent if the right fit.

Hours: 9am - 5pm (with flexibility for OT as needed)

*Fully Onsite

Responsibilities:

• Provide high-level administrative support to the Chief Executive Officer by maintaining awareness of key initiatives, anticipating needs, and managing competing priorities and deliverables.
• Manage a complex and dynamic calendar, responding to requests for the CEO's time while exercising discretion with sensitive, confidential, and time-critical matters.
• Serve as a liaison between the Office of the CEO, internal departments, and external stakeholders, including board members, major donors, and government officials.
• Represent the CEO in communications with internal and external partners, building strong relationships across the organization and beyond.
• Screen and manage calls and visit requests, determining which matters to address directly, delegate, or escape to the CEO.
• Prepare and organize briefing materials for meetings, reports, presentations, events, and strategic initiatives.
• Coordinate special projects and events, conduct research, and compile data to support planning and decision-making.
• Oversee administrative workflows and communications for the Office of the CEO, including monitoring and approving departmental expenses.

Qualifications:

• Strong verbal and written communications skills
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Excellent time management skills with a proven ability to meet deadlines
• Ability to adapt to changing priorities; a collaborative nature