Junior Executive Assistant

City Personnel; Warwick (RI); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Extended interview hours

Job summary

City Personnel is assisting a client in Warwick, RI, to find a Junior Executive Assistant who will support senior leadership with calendar management, meeting coordination, and travel arrangements. The role requires professional communication and meticulous attention to detail to manage confidential information and multiple initiatives.

The ideal candidate will handle correspondence, prepare presentations, and act as a liaison across stakeholders, contributing to efficient operations in a

Qualifications

• Excellent organizational and time-management abilities with the capacity to prioritize competing requests.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); Google Workspace familiarity is a plus.
• Strong written and verbal communication, with a polished, professional approach.
• Discretion in handling confidential information and ability to work independently.

Responsibilities

• Provide day-to-day administrative support to senior leadership, including calendar management, scheduling, and meeting coordination.
• Coordinate internal and external meetings, travel arrangements, and events, keeping logistics organized.
• Prepare, edit, and format correspondence, reports, presentations, and meeting agendas with accuracy.
• Serve as a liaison between executives, employees, clients, vendors, and partners.
• Maintain confidential records and support special projects and expense tracking.

Skills

Organizational skills

Time management

Microsoft Office

Google Workspace

Written & verbal communication

Attention to detail

Discretion

Independence

Proactive mindset

Job description

Our client, a growing property management and investment organization, is looking for a highly organized, proactive Junior Executive Assistant to provide administrative and operational support to senior leadership. You'll serve as a trusted point of contact, managing executive calendars, coordinating meetings and travel, preparing correspondence and presentations, maintaining confidential information, and supporting a range of business initiatives.

Pay & Job Highlights:

• Compensation: $55,000-$60,000 annually, depending on experience.
• Direct/Permanent Hire.

Responsibilities of the Junior Executive Assistant:

• Provide day-to-day administrative support to senior leadership, including calendar management, scheduling, meeting coordination, and follow-up on priorities.
• Coordinate internal and external meetings, travel arrangements, and business events, keeping logistics and materials organized.
• Prepare, edit, and format correspondence, reports, presentations, and meeting agendas with accuracy and professionalism.
• Serve as a key liaison between executives, employees, clients, vendors, and business partners.
• Maintain confidential records and organized administrative files while supporting special projects, research, and expense tracking.

Qualifications of the Junior Executive Assistant:

• Exceptional organizational and time-management skills, with the ability to prioritize competing requests and meet deadlines.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); Google Workspace familiarity a plus.
• Excellent written and verbal communication skills, with a polished, professional approach.
• Strong attention to detail, discretion, and initiative; able to work independently and handle confidential information appropriately.
• A proactive, adaptable mindset suited to a growing organization.

Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.