Temp to Perm Executive Assistant

Career Group; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Career Group, a well-established nonprofit headquartered in Midtown Manhattan, seeks an Executive Assistant to support the CEO with high-level calendar management, materials prep, and communications.

You will coordinate board meetings, track initiatives, arrange domestic travel for 3–4 annual conferences, and handle expense reporting, requiring discretion and professionalism.

Qualifications

• 3–5+ years of experience supporting senior executives or C-level leadership.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong judgment and discretion when handling confidential information.
• Excellent written and verbal communication skills; writing samples will be required.
• Professional, dependable, and calm under pressure.
• Collaborative team player with a proactive mindset.
• Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms.
• Experience with OnBoard, iMIS, Constant Contact, and Broadcast.

Responsibilities

• Manage and coordinate the CEO’s complex calendar, including internal and external meetings and scheduling priorities.
• Support the day-to-day operations of the Executive Office.
• Prepare meeting materials, briefing documents, agendas, and follow-up items.
• Coordinate Board of Directors and committee meetings, including logistics and materials preparation.
• Track key initiatives, deadlines, and ongoing commitments.
• Arrange domestic travel and provide onsite support for events and 3–4 annual conferences requiring overnight travel.
• Maintain executive and member information across internal systems, including iMIS, OnBoard, and SharePoint.
• Support CEO-led initiatives, special projects, and external outreach efforts.
• Manage expense reporting and monthly reconciliation.
• Serve as the initial point of contact for headquarters rental inquiries.

Skills

Executive support

Organizational skills

Discretion

Communication

Team player

Microsoft Office

Zoom

OnBoard

iMIS

Constant Contact

Broadcast

SharePoint

Tools

OnBoard

iMIS

Constant Contact

Broadcast

SharePoint

Zoom

Job description

A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Executive Assistant to support their CEO.

Responsibilities

• Manage and coordinate the CEO’s complex calendar, including internal and external meetings and scheduling priorities
• Support the day-to-day operations of the Executive Office
• Prepare meeting materials, briefing documents, agendas, and follow-up items
• Coordinate Board of Directors and committee meetings, including logistics and materials preparation
• Track key initiatives, deadlines, and ongoing commitments
• Arrange domestic travel and provide onsite support for events and 3–4 annual conferences requiring overnight travel
• Maintain executive and member information across internal systems, including iMIS, OnBoard, and SharePoint
• Support CEO-led initiatives, special projects, and external outreach efforts
• Manage expense reporting and monthly reconciliation
• Serve as the initial point of contact for headquarters rental inquiries
• Provide additional administrative support and special projects as needed

Qualifications

• 3–5+ years of experience supporting senior executives or C-level leadership
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Strong judgment and discretion when handling confidential information
• Excellent written and verbal communication skills; writing samples will be required
• Professional, dependable, and calm under pressure
• Collaborative team player with a proactive mindset
• Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms
• Experience with or ability to quickly learn platforms such as OnBoard, iMIS, Constant Contact, and Broadcast