Temp to Perm - Administrative Assistant; Purchasing

Contract Pharmacal Corp.; Hauppauge (NY); Hybrid; USD 18,000 - 24,000; Part time

Job summary

Contract Pharmacal Corp. is seeking an Administrative Assistant, Purchasing for indirect purchasing activities in Hauppauge, NY.

This part-time role offers 9:00am–1:00pm, Monday–Friday, onsite with a potential path to full-time perm.

You will enter and update purchase orders in CPC’s DEACOM ERP, help reconcile invoices, and organize departmental records, with training available. Strong communication and organizational skills are essential.

Qualifications

• High-School or Associate degree required; Bachelor’s degree preferred.
• 1 year of work experience in Purchasing or similar, pharma/nutrition/OTC industry a plus.
• No purchasing experience required; willing to train.
• Familiarity with pharma/nutrition/OTC industry a plus.

Responsibilities

• Entering & updating purchase orders in CPC’s ERP System (DEACOM).
• Support in the reconciliation of invoice/receiving discrepancies.
• Assist in organizing and filing physical and electronic records associated with department.
• Other responsibilities as assigned by Senior Management.

Skills

Verbal and written communication

Prioritization

Organization/detail-oriented

MS Word/Excel/Outlook

Smartsheet (plus)

Education

High-School or Associate's degree

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Microsoft Office Outlook

Smartsheet

Job description

Position Summary:

The Administrative Assistant, Purchasing is responsible for assisting with the procurement and management of items that are not directly used in the production of pharmaceutical/nutraceutical products (Indirect Purchasing).

• This position is a part-time opportunity with a potential to be full-time perm.
• Schedule: Monday through Friday; 9:00am - 1:00pm
• Location: ONSITE, Hauppauge.

Requirements

Responsibilities:

• Entering & updating purchase orders in CPC’s ERP System (DEACOM).
• Support in the reconciliation of invoice/receiving discrepancies.
• Assist in organizing and filing physical and electronic records associated with department.
• Other responsibilities as assigned by Senior Management.

Education and Experience:

• High-School or Associates degree required; Bachelor’s degree preferred.
• 1 year of work experience in Purchasing or similar, preferably in pharma/nutrition/OTC industry.
• Familiarity with a pharma/nutrition/OTC industry a plus.
• No purchasing experience is required, willing to train.

Skills and Abilities:

• Excellent verbal and written communication skills.
• Ability to prioritize workload, strong sense of urgency in resolving any issues.
• Organized and detailed oriented.
• Proficient in Microsoft Word, Excel, Microsoft Office Outlook.
• Smartsheet experience is a plus.

Work Conditions:

• Hours/Travel maybe subject to changed based on management/company discretion.
• While performing the duties of this job, the employee is regularly required to sit, stand or walk for long periods. The employee may lift and/or move up to 50 pounds.

Supervisory Responsibilities:

• None.

Personal Protective Equipment or Attire Required for Position:

• As needed.