Purchasing Administrative Assistant

Aston Carter; Missouri; On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan - Pre-tax

Life Insurance (employee & dependents)

Short/long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off (PTO)

Job summary

Aston Carter is seeking a Purchasing Administrative Assistant to support Purchasing, Supply Chain, and Operations in Saint Louis, MO. The role emphasizes processing purchase orders, coordinating supplier communications, and maintaining procurement records using ERP systems.

The ideal candidate has at least 2 years of admin experience, strong Excel and Outlook skills, and meticulous data accuracy. This in-office contract position offers a daytime schedule with standard hours and a competitive

Qualifications

• Experience supporting a procurement and/or supply chain team (preferred).
• Intermediate Excel skills, including pivot tables and lookups (preferred).
• Experience using an ERP system (preferred).
• Familiarity with purchasing, supply chain, and vendor management processes.
• Ability to build and maintain effective relationships with suppliers and internal stakeholders.
• Interest in contributing to continuous improvement initiatives within procurement and supply chain functions.

Responsibilities

• Process and track purchase requisitions and orders accurately and timely.
• Monitor open orders and follow up with suppliers on status and delivery.

Skills

Administrative experience

Excel (basic)

Outlook

Data accuracy

Communication

Team collaboration

Multitasking

Tools

ERP systems

Job description

Job Description

Purchasing Administrative Assistant

St. Louis, MO

Job Description

The Purchasing Administrative Assistant provides essential administrative and transactional support to the Purchasing, Supply Chain, and Operations teams. This role focuses on processing purchase orders, coordinating supplier communications, maintaining procurement records, tracking deliveries, resolving invoice discrepancies, and ensuring accurate data within ERP systems. The position acts as a key liaison between suppliers, operations, finance, and internal stakeholders to help ensure uninterrupted production and smooth business operations.

Responsibilities

• Process and track purchase requisitions and purchase orders accurately and in a timely manner.
• Monitor open purchase orders and follow up with suppliers regarding order status, delivery schedules, and expediting requirements.
• Obtain quotations from approved suppliers and support the evaluation and documentation of supplier offers.
• Assist with supplier onboarding and maintain complete and up-to-date vendor documentation.
• Maintain supplier contact information and purchasing records to support efficient procurement activities.
• Coordinate with purchasing personnel regarding shortages, backorders, and delivery concerns to minimize operational impact.
• Track and update supplier lead times and delivery commitments within the ERP and related systems.
• Maintain procurement files, records, and reports in an organized and compliant manner.
• Prepare correspondence, spreadsheets, and presentations related to purchasing and supply chain activities.
• Schedule meetings and maintain departmental calendars as needed to support team coordination.

Essential Skills

• Minimum of 2 years of administrative experience.
• Basic Excel skills, including the ability to sort and filter data.
• Good written and verbal communication skills.
• Strong attention to detail with a focus on accuracy in data and documentation.
• Comfortable using Microsoft Office applications, especially Outlook.
• Ability to work collaboratively with purchasing, supply chain, and operations teams.
• Capability to manage multiple tasks and priorities in a fast-paced environment.

Qualifications

• Experience supporting a procurement and/or supply chain team (preferred).
• Intermediate Excel skills, including pivot tables and lookups (preferred).
• Experience using an ERP system (preferred).
• Familiarity with purchasing, supply chain, and vendor management processes.
• Ability to build and maintain effective relationships with suppliers and internal stakeholders.
• Interest in contributing to continuous improvement initiatives within procurement and supply chain functions.

Work Environment

This is an in-office position working Monday through Friday. The standard schedule begins at 7:30 a.m., with the option to start as early as 6:00 a.m. for those who prefer an earlier shift. The role involves regular use of Microsoft Office applications, particularly Outlook and Excel, as well as ERP systems to manage purchasing and supply chain data. The environment supports collaboration with purchasing, supply chain, and operations teams and offers a strong opportunity to contribute to and learn from a dedicated procurement function.

Job Type & Location

This is a Contract position based out of Saint Louis, MO.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Louis,MO.

Application Deadline

This position is anticipated to close on Aug 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, suppl