Temp/Temp-to-Hire Executive Assistant

Ultimate Staffing Services; Glendale (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

Ultimate Staffing Services in California is seeking experienced Temp/Temp-to-Hire Executive Assistants to support C-suite executives and senior leadership teams in Pasadena, Glendale, and Burbank areas. The role offers temporary and temp-to-hire opportunities with strong organizational and communication expectations.

Ideal candidates will have 2+ years of senior admin experience, excellent calendar management, and proficiency in Microsoft Office Suite.

Qualifications

• 2+ years of Executive Assistant/Sr. Admin experience supporting senior leadership or C-level executives.
• Strong calendar management and scheduling skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide high-level administrative support to C-suite executives and senior leadership.
• Manage complex calendars, meetings, and travel arrangements.
• Screen and prioritize communications, including emails and phone calls.
• Prepare reports, presentations, correspondence, and meeting materials.
• Coordinate special projects and ensure timely follow-up on action items.
• Handle confidential information with professionalism and discretion.
• Assist with event planning, board meetings, and executive team functions.

Skills

Executive support

Calendar management

Communication

Confidentiality

Tools

Microsoft Office Suite

Job description

Salary: USD25 - USD32 per hour

Position Overview

Ultimate Staffing is actively seeking experienced Temp/Temp-to-Hire Executive Assistants to support C-suite executives and senior leadership teams. These opportunities are available with respected clients throughout the Pasadena, Glendale, and Burbank areas in California. The ideal candidate will thrive in fast-paced, professional environments and exhibit exceptional organizational and communication skills.

Pasadena, Glendale, Burbank, and surrounding areas

$25-$32/hr+ dependent upon experience and opportunity

Responsibilities

• Provide high-level administrative support to C-suite executives and senior leadership.
• Manage complex calendars, meetings, and travel arrangements.
• Screen and prioritize communications, including emails and phone calls.
• Prepare reports, presentations, correspondence, and meeting materials.
• Coordinate special projects and ensure timely follow-up on action items.
• Handle confidential information with professionalism and discretion.
• Assist with event planning, board meetings, and executive team functions.

Qualifications

• 2+ years of Executive Assistant/Sr. Admin experience supporting senior leadership or C-level executives.
• Strong calendar management and scheduling skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills and attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Professional demeanor with a high level of confidentiality and discretion.

Work Hours

Standard work hours apply, typically 8:0 AM – 5:00 PM, Monday – Friday. Specific hours may vary depending on client needs.

This role is ideal for candidates looking to make a meaningful impact by supporting high-level executives in dynamic environments. With a range of temporary and temp-to-hire opportunities, candidates can explore diverse settings and potentially secure long-term roles.