Temp School Secretary: Front Office & Records

Rutland City Public Schools; Rutland (VT); On-site; USD 29,000 - 40,000; Full time

Job summary

Rutland City Public Schools Stafford Technical Center - Rutland, Vermont is seeking a Temporary School Secretary to support front office operations. The role serves as the primary point of contact for students, families, and visitors, manages high-volume communications, attendance records, enrollment, and basic event coordination.

The position requires a high school diploma, 1–3 years clerical experience, and proficiency with Google Workspace.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of clerical or office experience preferred.
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar) and ability to learn district information systems.

Responsibilities

• Serve as receptionist and manage high-volume communications.
• Maintain student attendance and records in compliance with regulations.
• Support enrollment, registration, and student record transfers.
• Prepare routine correspondence and school communications.
• Maintain filing systems and office organization.
• Assist with scheduling and basic event coordination.
• Support substitute coordination and daily logistics as assigned.
• Maintain office supplies and assist with ordering.
• Assist staff, students, and families with school-related inquiries.
• Support school events and reporting needs.
• Collaborate with administrative staff to ensure continuity of office operations.

Skills

General office procedures

Customer service

Communication

Time management

Data entry

Record keeping

Confidentiality

Education

High school diploma or equivalent

K-12 district experience (advantage)

Tools

Google Workspace

Job description

Rutland City Public Schools Stafford Technical Center - Rutland, Vermont is seeking a Temporary School Secretary to support front office operations. The role serves as the primary point of contact for students, families, and visitors, manages high-volume communications, attendance records, enrollment, and basic event coordination.

The position requires a high school diploma, 1–3 years clerical experience, and proficiency with Google Workspace.