Temporary - School Secretary

Rutland City Public Schools; Rutland (VT); On-site; USD 29,000 - 40,000; Full time

Job summary

Rutland City Public Schools Stafford Technical Center - Rutland, Vermont is seeking a Temporary School Secretary to support front office operations. The role serves as the primary point of contact for students, families, and visitors, manages high-volume communications, attendance records, enrollment, and basic event coordination.

The position requires a high school diploma, 1–3 years clerical experience, and proficiency with Google Workspace.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of clerical or office experience preferred.
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar) and ability to learn district information systems.

Responsibilities

• Serve as receptionist and manage high-volume communications.
• Maintain student attendance and records in compliance with regulations.
• Support enrollment, registration, and student record transfers.
• Prepare routine correspondence and school communications.
• Maintain filing systems and office organization.
• Assist with scheduling and basic event coordination.
• Support substitute coordination and daily logistics as assigned.
• Maintain office supplies and assist with ordering.
• Assist staff, students, and families with school-related inquiries.
• Support school events and reporting needs.
• Collaborate with administrative staff to ensure continuity of office operations.

Skills

General office procedures

Customer service

Communication

Time management

Data entry

Record keeping

Confidentiality

Education

High school diploma or equivalent

K-12 district experience (advantage)

Tools

Google Workspace

Job description

Temporary - School Secretary

Rutland City Public Schools Stafford Technical Center - Rutland, Vermont Open in Google Maps

Job Details

Job ID: 5934187

Application Deadline: Posted until filled

Posted: Sep 21, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Temporary Secretary - Stafford Technical Center

Please note this is a temporary position.

Position Summary

The School Secretary provides front office and clerical support to ensure efficient daily school operations. This role serves as the primary point of contact for students, families, and visitors and supports the maintenance of accurate student records and office systems.

Responsibilities

• Serve as receptionist and manage high-volume communications
• Maintain student attendance and records in compliance with regulations
• Support enrollment, registration, and student record transfers
• Prepare routine correspondence and school communications
• Maintain filing systems and office organization
• Assist with scheduling and basic event coordination
• Support substitute coordination and daily logistics as assigned
• Maintain office supplies and assist with ordering
• Assist staff, students, and families with school-related inquiries
• Support school events and reporting needs
• Collaborate with administrative staff to ensure continuity of office operations
• Perform other duties as assigned

Knowledge/Skills

• Knowledge of general office procedures and customer service practices
• Basic understanding of student information systems and attendance processes
• Skill in managing high-volume phone and in-person interactions
• Strong organizational and time management skills
• Ability to follow established procedures and maintain accurate records
• Ability to communicate effectively with students, families, and staff
• Skill in basic data entry and document preparation
• Ability to maintain confidentiality of student information

Qualifications

• High school diploma or its equivalent, required.
• One to three years of clerical or office experience, preferred.
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar) and ability to learn district-specific information systems quickly.
• Strong organizational skills with exceptional attention to detail; ability to maintain accurate records in a high-volume environment.
• Previous experience working in a K–12 school district environment — familiarity with school culture, student information systems, and attendance procedures is a significant advantage.

Physical Requirements

Work is performed primarily in a school office environment and requires extended periods of sitting, computer use, and operation of standard office equipment. The position may require standing, walking, bending, reaching, and lifting materials weighing up to approximately 25 pounds. This position requires the ability to move throughout school buildings and district facilities. Regular, reliable, and predictable attendance is an essential function of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Equal Opportunity Employer / Aff…

Position Type: Full-time

Salary: $21 to $29 Per Hour

Job Categories:

Support Staff > Secretary

Welcome to Stafford Technical Center

STC serves Rutland County by providing technical education to students from the seven sending high schools in the region. Hands‑on training and state‑of‑the‑art technology in programs ranging from video and culinary arts to technology and carpentry offers students a diverse range of educational choices. Comprehensive instructional, counseling, special education services are provided by a highly skilled and caring staff of teachers and paraprofessionals.Learn more at: staffordonline.org

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Melissa Connor , Director
• 22 Stratton Road
• Rutland, Vermont 05701
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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