Temp School Secretary & Administrative Coordinator

Boston Public Schools; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Boston Public Schools is seeking a temporary School Secretary to support the principal as the primary administrative assistant. The assignment runs until 11/9/2026 or until the regular secretary returns, with possible conversion to a Guild substitute.

Work hours are 7:30–2:20 in traditional school settings. Responsibilities include records management, handling correspondence, payroll processing for substitutes, procurement, student and staff support, and supervising clerical staff.

Qualifications

• High School diploma or equivalent is required.
• Basic computer skills, including word processing and email.
• Successful completion of relevant coursework.
• Good communication skills.

Responsibilities

• Maintain confidentiality of student and staff records.
• Handle mail, email, phone calls and draft correspondence.
• Process requisitions and supply orders; track school funds.
• Prepare payroll for substitutes and stipends; finalize DTS.
• Assist with student registration and transportation changes.
• Operate and troubleshoot office equipment; support events and signage.
• Supervise clerical staff and train new team members.
• Submit work orders and create school signage.

Skills

Good communication skills

Basic computer skills

Education

High School diploma or equivalent

Job description

Boston Public Schools is seeking a temporary School Secretary to support the principal as the primary administrative assistant. The assignment runs until 11/9/2026 or until the regular secretary returns, with possible conversion to a Guild substitute.

Work hours are 7:30–2:20 in traditional school settings. Responsibilities include records management, handling correspondence, payroll processing for substitutes, procurement, student and staff support, and supervising clerical staff.