Guild - Principal Clerk/School Secretary Grade 23 (Temporary Vacancy) (SY26-27)

Madison Park Technical Vocational High; Boston (MA); In loco; USD 42.000 - 48.000; Tempo pieno

Descrizione del lavoro

Boston Public Schools Madison Park Technical Vocational High in Boston seeks a Guild - Principal Clerk/School Secretary Grade 23 for a temporary vacancy. The role provides primary admin support to the principal with confidential records management and complex clerical work.

Responsibilities include communications, payroll, procurement, student/staff support, and event coordination. Work hours are 7:30–2:20. This temporary assignment ends 11/9/2026, with possible conversion to a daily substitute.

Competenze

• High School diploma or equivalent is required.
• Basic computer skills including word processing and email.
• Good communication skills are essential.
• Successful completion of appropriate coursework.

Mansioni

• Maintain and ensure confidentiality of student and teacher records.
• Manage incoming/outgoing communications: mail, email, calls, and meetings.
• Process requisitions, procure supplies, and maintain fund records.
• Prepare payroll and stipends for staff and substitutes.
• Assist with student registration and transportation issues.
• Operate office equipment and support HR procedures.
• Plan and coordinate school events and meetings.
• Supervise clerical staff and provide training.
• Submit work orders and assist with building signage.

Conoscenze

Basic computer skills

Word processing

Email communication

Communication skills

Formazione

High School diploma or equivalent

Descrizione del lavoro

Guild - Principal Clerk/School Secretary Grade 23 (Temporary Vacancy) (SY26-27)

Boston Public Schools Madison Park Technical Vocational High - Boston, Massachusetts Open in Google Maps

This job is also posted in Boston Public Schools

Job Details

Job ID: 5951894
Application Deadline: Oct 20, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

This position is a temporary vacancy covering for a school secretary on leave. The temp vacancy is expected to end on 11/9/2026 when the current school secretary returns to work. At that time, the covering Guild temp will be terminated from the position or can elect to become a daily Guild substitute.

Reports to: School Leader/Headmaster

General Description: Under general supervision, the School Secretary Grade 23 serves as the primary administrative support to the principal or headmaster, performing complex clerical work requiring independent judgment and utilizing current technology.

School Hours: 7:30-2:20

Please note: The workday of all employees working in traditional schools shall begin fifteen (15) minutes prior to the beginning of the pupils' school day and shall end no later than one (1) hour after the close of the school day (up to seven (7) hours and fifteen (15) minutes inclusive of their break and lunch) unless the employees are excused earlier by their immediate supervisor.

Responsibilities:

• Records Management and Confidentiality: Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence. This involves setting up and managing filing systems (paper and electronic), inputting and monitoring data, and conducting information searches.
• Communication and Correspondence: Manage all incoming and outgoing communications, including mail, email, and phone calls. This involves drafting, typing, and distributing correspondence, reports, meeting notes, newsletters, and promotional materials, as well as greeting visitors, answering inquiries, and directing calls to appropriate personnel.
• Financial and Procurement Support: Process requisitions, order and dispense supplies, maintain records of school funds.
• Payroll and Compensation: Prepares payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submitting class coverage, submitting and tracking stipend payments, and preparing the Department Time Summary (DTS).
• Student and Staff Support: Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students. Provide support with HR procedures, such as leaves and accommodations.
• Office Operations and Technology: Operate and troubleshoot office equipment (e.g., fax machines, copiers, phone systems), coordinate the flow of information, and ensure an organized and clean office space. Learn and adapt to new office technologies as they emerge.
• Event and Project Coordination: Assist in the planning and coordination of school events, meetings, and special functions (e.g., luncheons, graduation ceremonies), including preparing event materials like flyers and invitations. Contribute to committee or team projects.
• Supervision and Training: Supervise other clerical staff, providing training and orientation to new team members, and assisting staff with computer usage.
• Building and Maintenance Support: Submit work orders and building permits, and create school signage.

Qualifications Required:

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Terms: Guild, Grade 23 (Refer to the Salary Compensation section on the Career Site for more information on compensation.) The workday of all employees working in traditional schools shall begin fifteen (15) minutes prior to the beginning of the pupils' school day and shall end no later than one (1) hour after the close of the school day (up to seven (7) hours and fifteen (15) minutes inclusive of their break and lunch) unless the employees are excused earlier by their immediate supervisor. Employees working in schools shall work one (1) week after the close of school, but no later than July 3rd.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeines individuals' dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at [e-mail].

Position Type: Innovation - Turnaround
Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Boston Public Schools, Office of Human Resources
• 2300 Washington Street
• Roxbury, Massachusetts 02119
• Email: [e-mail]