Temp Records & Digital Archive Coordinator

Christie´s; New York (NY); On-site; USD 30,000 - 33,000; Full time

Job summary

Christie’s is seeking an Operations Project Coordinator (Temporary) to support sustainability goals, records management, and the transition to digital processes. The role involves auditing materials, ensuring retention policy compliance, and driving changes to culture and process around records management.

You will collaborate with the Senior Operations Project Manager, Legal, Librarian, and stakeholders to implement digitization strategies, maintain SharePoint libraries, and monitor milestones.

Qualifications

• 2-4 years of applicable office administrative, project coordination, records management, or archive experience
• Excellent organizational skills, record keeping, and file digitization
• Technologically inclined, with strong skills in Adobe Acrobat, and Microsoft Office Suite including SharePoint
• Excellent writing/communications ability
• Strong ability to work under deadline
• Motivated, extremely efficient, proactive
• Comfortable with solo working
• Comfortable carrying/moving volumes of documents (up to 20lbs/box)
• Available to work in-office

Responsibilities

• Support the organization's records management program by developing a strong understanding of corporate document retention policies and ensuring all records management and archiving activities comply with legal, regulatory, and organizational requirements.
• Execute document digitization and records preservation initiatives by organizing, scanning, indexing, and uploading physical records to SharePoint libraries, contributing to the organization’s sustainability objectives through the reduction of physical paper storage.
• Partner with the Senior Project Manager, Legal Department, Librarian, and departmental stakeholders to implement records management strategies that preserve critical business records, support business continuity, and ensure compliance with document retention standards.
• Collaborate with department representatives to assess existing records management practices, understand departmental filing structures, and provide guidance and administrative support to facilitate the efficient organization, digitization, and archiving of records.
• Monitor project progress against established milestones and timelines, identify risks to successful completion, and prepare regular status reports and recommendations for the Senior Project Manager.
• Coordinate with the Librarian to maintain uninterrupted access to departmental and Central Library resources throughout records management initiatives and office relocation activities.
• Perform additional duties as assigned in support of records management, library operations, compliance, and sustainability initiatives.

Skills

Office administration

Project coordination

Records management

Archive experience

Tools

Adobe Acrobat

Microsoft Office Suite

SharePoint

Job description

Christie’s is seeking an Operations Project Coordinator (Temporary) to support sustainability goals, records management, and the transition to digital processes. The role involves auditing materials, ensuring retention policy compliance, and driving changes to culture and process around records management.

You will collaborate with the Senior Operations Project Manager, Legal, Librarian, and stakeholders to implement digitization strategies, maintain SharePoint libraries, and monitor milestones.