Coordinator, Pop Culture and Private & Iconic Collections (Temporary)

Christie´s; New York (NY); On-site; USD 55,000 - 75,000; Part time

Job summary

Christie’s è alla ricerca di un Coordinatore, Private & Iconic Collections - Classics (Temporary) per supportare le preparazioni delle prossime vendite. Il ruolo richiede attenzione ai dettagli, eccellenti capacità di servizio al cliente e competenze di project management, con collaborazione tra più dipartimenti e sedi.

La posizione prevede gestione di documenti, relazioni con i clienti, e supervisione di processi di catalogazione, stock e logistica, in un ambiente ad alta pressione.

Qualifications

• Essere in grado di fornire un servizio al cliente eccezionale e comunicare in modo chiaro sia oralmente sia per iscritto.
• Abilità di gestione progetti con la capacità di gestire più processi contemporaneamente.
• Attenzione ai dettagli e accuratezza nelle attività amministrative.
• Capacità di lavorare in modo collaborativo con team su più sedi.
• Capacità di rimanere calmi in situazioni ad alta pressione.
• Conoscenza di Microsoft Office (Excel, Outlook, PowerPoint).

Responsibilities

• Eseguire compiti amministrativi generali come assegnato dal Sale Coordinator o dal Business Manager.
• Mantenere aggiornati i dati nei sistemi interni di Christie’s.
• Interfacciarsi con i clienti per informazioni di consegna e relativo contenzioso.
• Gestire l’aggiornamento degli accordi con i venditori e creazione/dspedizione degli stock order, raccogliendo documenti di conformità.
• Monitorare lo stato della documentazione di consignamento per garantire conformità.
• Gestire richieste di spedizione, licenze d’esportazione e programmazione.
• Seguire la ricezione della proprietà e risolvere problemi aperti.
• Gestire esigenze di Expertise, Framing e Restoration per la vendita, inclusi richieste di preventivo, comunicazioni con il cliente e addebiti correlati.
• Supportare i movimenti di proprietà: trasferimenti, trasferimenti locali, rilascio temporaneo, consegna a terzi e passaggi al gruppo di supporto centrale.
• Monitorare i costi dei clienti inclusi richieste di creazione e revisione periodica dei dati di sistema per reportistica.
• Supportare il responsabile di vendita nel processo di catalogazione: catalogazione, fotografia, stesura di testi, lotting, diritti d’autore, contatto con studi fotografici e team di produzione.
• Assicurare che tutte le informazioni sugli oggetti supportino le scadenze di vendita e catalogazione; partecipare ad angst sessions secondo necessità.
• Gestire contratti di vendita e promemoria marketing, inclusa la coordinazione di anteprime e tour internazionali/aziendali.
• Fungere da collegamento con le Operations per visualizzazione e allestimento vendita e gestione asset.
• Assistere con modifiche al riscatto/pre-vendita e invio a clientizzazione delle relative documentazioni.
• Contribuire all’installazione per anteprime all’asta, inclusa preparazione di schede lotto.
• Monitorare attività di vendita: visualizzazioni, report di condizioni, offerte e richieste di biglietteria.
• Gestire riunioni di interesse, prenotazioni sale e verbali.
• Gestire le attività della settimana di vendita: logistica e tracciamento post-vendita.
• Preparare le informazioni per la hand-off al Post-sale Service.
• Supportare la ricerca clienti e mantenere fogli di calcolo analitici.

Skills

Exceptional client service

Project management

Multi-tasking

Detail-oriented

Team collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Coordinator, Private & Iconic Collections - Classics (Temporary)

The Company Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to begin or develop your career. Whether you work within one of our Specialist Art Departments or in our more Operations-focused teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values – Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business.

Why this role matters

The primary function of this role is to support and assist with preparations for our upcoming sales. This will include monitoring and tracking all activities and elements related to incoming property; the catalogue production process; as well as all sale related deadlines, client paperwork, and charges to ensure they are accurately reflected in Christie’s systems. The individual will also act as client liaison when appropriate to gather or dispatch consignment and property related information. In addition, the Temp Sale Coordinator provides Business Team support. We are looking for a hard-working, energetic, and intellectually curious self-starter who can thrive in a high-pressure environment.

How you will make an impact

• General department administrative tasks as assigned by Sale Coordinator or Business Manager
• Keeping all data up to date in Christie’s internal systems
• Liaise with clients as needed for all consignment related information, details, and issues
• Oversee seller agreement and stock order creation and dispatch including gathering all compliance documents from clients
• Oversee tracking status of consignment paperwork to ensure compliance requirements are met and required records are maintained
• Oversee shipping requests, including client approvals, export licenses, and scheduling
• Proactively track receipt of property and follow-up on open issues and missing items
• Oversee Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges
• Assist with Property Movement: request and track site transfers, local transfers, temp releases, transfer to third party, and hand carries, and provide appropriate information to central support group as required
• Oversee tracking client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting
• Support Head of Sale with catalogue production process including cataloguing, photography, essay writing, lotting up and copyright status; act as main point of contact and liaison with photography studio, production teams and Specialists
• Oversee tracking all items details to ensure sale and catalogue deadlines are met and all compliance is met; sit in on hilling sessions to monitor activity and required actions as needed
• Oversee tracking of seller marketing promises including managing cross marketing advertisements and website early sale highlights, as well as helping to coordinate highlights previews, international and regional tours, and events
• Act as liaison to Operations for sale view and set up and prepare relevant assets, as required
• Assist with reserve amendments and ensure relevant pre-sale documentation is sent to client
• Assist with installing for auction previews, which includes compiling, printing, and mounting lot cards for each work
• Oversee sale activities including client views, condition report dispatch, bids, and sale ticketing requests
• Oversee interest meetings, including room booking and minute taking
• Oversee sale week tasks including logistics and aftersale tracking
• Oversee preparing information for handoff to Post-sale Service team
• Support client research; compiling spreadsheets of competitive sales; and maintaining sale analytic spreadsheets
• Manage client relationship including meeting arrangements, mailings, correspondence and actions point for follow-up visits
• Assist other departments in the Classic Art Group or other duties as required

What you will bring to the team

• Exceptional client service skills including strong verbal and written communication skills
• Strong project management skills including ability to multi-task, prioritize and manage multiple processes
• Strong attention to detail
• Ability to work collaboratively across multiple groups and sites
• Ability to remain calm in stressful situations
• Ability to creatively problem solve
• Ability to work independently and as part of a team
• Ability to pro-actively follow up on responsibilities and open issues
• Strong knowledge of Microsoft Office, particularly Excel, Outlook and Powerpoint

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

*Posted salary range does not include discretionary overtime pay. Closing Date: November 2nd, 2026

Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour. Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales. Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai.

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