Temp Office & Admin Coordinator – Nashville

Vaco; Nashville (TN); On-site; USD 34,000 - 39,000; Full time

Job summary

Vaco by Highspring is seeking a Temporary Office Manager for downtown Nashville. The role covers front-desk duties, scheduling, travel arrangements, and general administrative support on a 11/30–3/15 temporary assignment.

Compensation is $25-$28/hour DOE, with a standard Mon-Fri schedule and onsite location. The ideal candidate will have a high school diploma, solid MS Word/Excel/Outlook skills, and a proactive, service-oriented attitude.

Qualifications

• High school diploma is required.
• Experience in administrative or office support is preferred.
• Proficient in MS Word, Excel, and Outlook.
• Concur travel/expense experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Experience with scheduling, meeting coordination, and admin documentation.
• Able to multitask and work independently in a fast-paced environment.
• Professional, dependable, flexible, service-oriented demeanor.
• Strong customer service and guest relations skills.

Responsibilities

• Serve as the first point of contact for office visitors.
• Coordinate meeting logistics including conference room setup and video conferencing.
• Answer and route incoming phone calls.
• Manage office supplies, inventory, deliveries and distribution.
• Coordinate office maintenance with cleaning crews and property management.
• Keep kitchen and common areas well-stocked and organized.
• Handle mail, packages, and correspondence.
• Assist with onboarding logistics and desk setup, including headshots.
• Support executive calendar management and scheduling of meetings and calls.
• Arrange travel logistics including flights, hotels, and dining reservations.
• Assist with executive expense reports under administrative oversight.
• Provide general administrative support and assist with special projects.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Customer service

Meeting coordination

Phone support

Administrative documentation

Education

High school diploma

Tools

MS Word

MS Excel

Outlook

Concur

Job description

Vaco by Highspring is seeking a Temporary Office Manager for downtown Nashville. The role covers front-desk duties, scheduling, travel arrangements, and general administrative support on a 11/30–3/15 temporary assignment.

Compensation is $25-$28/hour DOE, with a standard Mon-Fri schedule and onsite location. The ideal candidate will have a high school diploma, solid MS Word/Excel/Outlook skills, and a proactive, service-oriented attitude.