HR Assistant

AppleOne Employment Services; Sebastopol (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

AppleOne Employment Services seeks an HR Assistant in Sebastopol, CA to support onboarding, HRIS administration, employee files, credentialing, workers' compensation, payroll, and general HR operations. This role emphasizes confidentiality and cross-functional collaboration with leadership and clinical teams.

The ideal candidate will handle changing priorities with professionalism and provide strong customer service in a mission-driven healthcare services environment.

Qualifications

• 2 to 3 years of HR or administrative experience required.
• Experience maintaining confidential employee records and HR documentation.

Responsibilities

• Maintain and update HRIS records, employee files, and compliance documentation.
• Manage onboarding for new hires, students, volunteers, contractors, providers, fellows, interns, externs, and trainees.
• Coordinate and conduct new hire orientation, including paperwork and onboarding schedules.
• Support bi-monthly timesheet and payroll processes, including payroll reports.
• Serve as main contact for clinical credentialing vendor and ensure licensure and compliance documents stay current.
• Lead workers' compensation claim administration, including paperwork and follow-up.

Skills

HRIS updates

Onboarding coordination

Payroll support

Confidentiality

Microsoft Office

Smartsheet

Zoom/Microsoft Teams

Tools

HRIS

Payroll systems

Smartsheet

Zoom

Microsoft 365

Job description

Job Summary

We are seeking a detail-oriented HR Assistant for a direct hire opportunity in Sebastopol, CA within the healthcare services industry. This role serves as a key administrative point of contact for Human Resources functions, supporting onboarding, HRIS administration, employee file compliance, clinical credentialing coordination, workers' compensation claims, payroll support, and general HR operations. This is an excellent opportunity for an HR professional who enjoys organized processes, employee support, confidentiality, and cross-functional collaboration. The work environment is mission-driven and team-focused, with opportunities to partner closely with leadership, clinical teams, program leaders, and external vendors. The ideal candidate will bring a positive customer service mindset, strong follow-through, and the ability to manage changing priorities with professionalism.

Key Responsibilities

• - Maintain and update HRIS records, employee files, and compliance documentation, including status changes, new hires, terminations, tax updates, deductions, and address changes.
• - Manage onboarding for new hires, students, volunteers, outside contractors, providers, fellows, interns, externs, and trainees.
• - Coordinate and conduct new hire orientation, including paperwork, compliance training, onboarding schedules, and orientation materials.
• - Support bi-monthly timesheet and payroll processes, including compiling payroll reports as needed.
• - Serve as the main contact for the clinical credentialing vendor and help ensure licensure and compliance documents remain current.
• - Lead workers' compensation claim administration, including paperwork, reporting, tracking, and related follow-up.

Compensation and Benefits

• - Pay range: $28.00 to $30.00 per hour.
• - Job type: Direct hire.
• - Location: Sebastopol, CA.

Required Qualifications and Skills

• - Manage HRIS updates, employee file compliance, onboarding documentation, and employee status changes.
• - Coordinate new hire orientation, compliance training, onboarding schedules, and HR administrative workflows.
• - Support payroll reporting, timesheet processes, credentialing documentation, workers' compensation claims, and benefits administration.
• - Assist employees and leadership with HR policy, payroll, employment verification, ergonomic evaluation, and general HR questions.
• - 2 to 3 years of HR or administrative experience required.
• - Experience maintaining confidential employee records and handling HR documentation with accuracy and discretion.
• - Strong technology skills, including Microsoft Office, Smartsheet, virtual meeting platforms such as Zoom or Microsoft Teams, and HRIS or payroll systems.
• - Excellent verbal and written communication skills.
• - Strong interpersonal, organizational, analytical, and follow-up skills.
• - Ability to work independently with minimal supervision while collaborating effectively with a multidisciplinary team.
• - Ability to manage shifting priorities with flexibility, professionalism, enthusiasm, and a positive attitude.
• - Commitment to compliance with federal, state, and local employment laws, regulations, and internal policies.
• - Customer service-oriented approach with a strong commitment to confidentiality, accuracy, and high standards.

Preferred Qualifications

• - Prior HR experience in healthcare services, clinical operations, nonprofit, or highly regulated environments.
• - Experience with clinical credentialing, licensure tracking, workers' compensation administration, or benefits support.
• - Familiarity with onboarding providers, trainees, students, interns, volunteers, or contractors.
• - Comfort learning new HR technology platforms, payroll systems, and compliance tracking tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.