TEMP HR Clerk (Bilingual Spanish)

US Diversity Job Search; Totowa (NJ); On-site; USD 32,000 - 42,000; Full time

Job summary

US Diversity Job Search is seeking a proactive, entry-level TEMP HR Assistant to support the HR team in Totowa, NJ. This on-site role focuses on file management, onboarding, and clerical HR tasks in a fast-paced manufacturing environment.

The bilingual (Spanish/English) candidate will greet visitors, assist with benefits questions, and help maintain compliance with federal and state laws while gaining hands-on experience in HR operations.

Qualifications

• Education: Associate's degree preferred; entry-level candidates encouraged to apply.
• Previous HR, office administration, reception, or customer service experience is a plus.

Responsibilities

• Employee File Management: Scan, organize, and maintain documents (new hire paperwork, benefits forms, records).
• Event Support: Plan and coordinate employee appreciation events and trainings.
• Employee Assistance: Serve as point of contact for benefits questions and HR inquiries.
• Onboarding Support: Assist with orientation and ensure employment docs are filed properly.
• HR Administrative Support: Schedule meetings, prepare documents, data entry, clerical tasks.
• Front Desk Coverage: Greet visitors, answer calls, direct inquiries.
• Compliance Assistance: Support HR initiatives and help maintain compliance with laws and policies.

Skills

Bilingual Spanish/English

MS Office

Strong organizational skills

Attention to detail

Confidentiality

Communication skills

Multitasking

Education

Associate's degree in Human Resources, Business Administration, or related field

Job description

TEMP HR Assistant (Bilingual Spanish/English)

Location: Totowa, NJ (On-site) Schedule: Monday-Friday, 8:00 AM-5:00 PM Assignment Type: Temporary (4-Month Assignment) Position Type: Full-Time, Entry-Level

Job Summary

A growing manufacturing company is seeking a proactive and organized HR Assistant to support the Human Resources team. This entry-level position is responsible for assisting with employee file management, onboarding, employee support, and various HR administrative functions. The ideal candidate is highly organized, detail-oriented, bilingual in Spanish and English, and enjoys supporting employees in a fast-paced environment.

Key Responsibilities

• Employee File Management: Scan, organize, and maintain employee documents, including new hire paperwork, benefits forms, and personnel records, ensuring files remain accurate and up to date.
• Event Support: Assist with planning and coordinating employee appreciation events, training sessions, and other HR-related activities.
• Employee Assistance: Serve as a point of contact for employees regarding benefits questions, policy inquiries, and general HR-related concerns.
• Onboarding Support: Assist with new hire orientation and ensure all required employment documentation is completed and filed properly.
• HR Administrative Support: Provide administrative support to the HR department, including scheduling meetings, preparing documents, data entry, and other clerical tasks.
• Front Desk Coverage: Provide reception coverage as needed by greeting visitors, answering incoming calls, and directing inquiries appropriately.
• Compliance Assistance: Support HR initiatives and assist with maintaining compliance with federal, state, and local employment laws and company policies.

Qualifications

• Education: Associate's degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Entry-level candidates are encouraged to apply. Previous experience in HR, office administration, reception, customer service, or a related field is a plus.

Skills

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Bilingual Spanish/English required with the ability to read, write, and speak both languages fluently.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.