Temp HR Assistant

Signature Consultants; Massachusetts; Hybrid; USD 41,000 - 43,000; Full time

Job summary

Signature Consultants is seeking an organized HR Assistant to provide administrative support across HR functions in a hybrid setting in Waltham, MA. The role focuses on employee lifecycle activities, accurate records, and HR compliance to ensure a smooth, compliant HR service experience.

You will manage onboarding/offboarding tasks, maintain confidential files, handle HR inquiries, assist with benefits and ACA reporting, and participate in audits.

Qualifications

• 0–3 years of experience in Human Resources, HR Operations, or a related field.
• Bachelor's degree in Human Resources, Business Administration, or related discipline preferred.
• Familiarity with HR processes, employee documentation, and HR best practices.
• Experience using HRIS platforms and MS Office applications.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information professionally.
• Strong problem-solving skills and ability to manage multiple priorities in a fast-paced environment.
• A proactive, dependable, and service-oriented approach to work.

Responsibilities

• Coordinate employee onboarding, including new-hire documentation, benefits enrollment, and Form I-9 completion.
• Support employee offboarding, internal transfers, and exit interview processes.
• Maintain accurate employee records, personnel files, and HR documentation while ensuring confidentiality.
• Manage electronic and physical filing systems and organize HR forms, templates, and reference materials.
• Coordinate employment verification requests and prepare employment verification and authorization letters.
• Process Form I-9 reverifications and employee record updates.
• Respond to employee HR inquiries and manage the HR Operations mailbox.
• Support benefits and leave administration, including related projects and employee communications.
• Assist with HR audits, compliance activities, ACA reporting, and maintenance of employee handbooks and HR policies.
• Maintain employee job descriptions, labor law postings, and HR documentation.
• Coordinate HR communications, purchase orders, contracts, statements of work, and administrative requests.
• Partner with internal teams to support employee lifecycle transactions and HR operational needs.
• Identify opportunities to improve HR processes, documentation, and employee service delivery.

Skills

HR Operations

Onboarding

HRIS

MS Office

Documentation

Confidentiality

Communication

Education

Bachelor's in HR/Business Admin

Tools

HRIS

Job description

Job Title: HR Assistant
Location: Waltham, MA (Hybrid)
Duration: 12+ Months
Pay Range: $30-$31/hr on w2
Schedule: Tuesday - Thursday ( 9AM - 5 PM)

Position Summary

We are seeking an organized and detail-oriented HR Assistant to provide administrative and operational support across various Human Resources functions. This role will support employee lifecycle activities, maintain accurate employee records, assist with HR compliance and reporting, and respond to employee inquiries to help ensure efficient HR service delivery and a positive employee experience.

Key Responsibilities

• Coordinate employee onboarding, including new-hire documentation, benefits enrollment, and Form I-9 completion.
• Support employee offboarding, internal transfers, and exit interview processes.
• Maintain accurate employee records, personnel files, and HR documentation while ensuring confidentiality.
• Manage electronic and physical filing systems and organize HR forms, templates, and reference materials.
• Coordinate employment verification requests and prepare employment verification and authorization letters.
• Process Form I-9 reverifications and employee record updates.
• Respond to employee HR inquiries and manage the HR Operations mailbox.
• Support benefits and leave administration, including related projects and employee communications.
• Assist with HR audits, compliance activities, ACA reporting, and maintenance of employee handbooks and HR policies.
• Maintain employee job descriptions, labor law postings, and HR documentation.
• Coordinate HR communications, purchase orders, contracts, statements of work, and administrative requests.
• Partner with internal teams to support employee lifecycle transactions and HR operational needs.
• Identify opportunities to improve HR processes, documentation, and employee service delivery.

Qualifications

• 0-3 years of experience in Human Resources, HR Operations, HR administration, or a related field.
• Bachelor's degree in Human Resources, Business Administration, or a related discipline preferred.
• Familiarity with HR processes, employee documentation, and HR best practices.
• Experience using HRIS platforms and MS Office applications.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information professionally.
• Strong problem-solving skills and the ability to manage multiple priorities in a fast-paced environment.
• A proactive, dependable, and service-oriented approach to work.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.