Temp Executive Assistant - Calendar & Travel Maestro

UCI group; Irvine (CA); On-site; USD 63,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking an experienced administrative professional to support executive leadership. The role includes managing complex calendars, travel arrangements, and scheduling in a fast-paced environment to ensure smooth operations across internal and external stakeholders.

You will oversee meeting materials and deadlines, handle sensitive personnel and leadership matters with discretion, and assist with routine financial tracking. This is a temporary employment role within UC Irvine.

Qualifications

• Previous experience providing high-level administrative support to executive leadership.
• Proven track record of high-volume calendar management and rapid schedule adjustments.
• Demonstrated experience handling sensitive, confidential financial and institutional data.
• Excellent written communication skills and proficiency with institutional financial and scheduling software.

Responsibilities

• Manage complex calendars, travel arrangements, and event scheduling while remaining agile with last-minute updates or cancellations.
• Oversee executive correspondence, meeting materials, agendas, and deadline tracking for internal and external stakeholders.
• Handle sensitive personnel, student, and leadership matters with the highest level of discretion and confidentiality.
• Process travel reimbursements, reconcile corporate and travel credit cards, and assist with routine financial tracking.

Skills

High-level administrative support

Calendar management

Handling confidential data

Written communication

Job description

UC Irvine is seeking an experienced administrative professional to support executive leadership. The role includes managing complex calendars, travel arrangements, and scheduling in a fast-paced environment to ensure smooth operations across internal and external stakeholders.

You will oversee meeting materials and deadlines, handle sensitive personnel and leadership matters with discretion, and assist with routine financial tracking. This is a temporary employment role within UC Irvine.