Temp Executive Assistant: Discreet, High-Impact Support

UCI group; Irvine (CA); On-site; USD 63,000 - 76,000; Full time

Job summary

UC Irvine is seeking a skilled administrative professional to provide high-level support to executive leadership, manage complex calendars and travel arrangements, and handle confidential information with extreme discretion.

You will oversee meeting materials, correspondence, and deadline tracking for internal and external stakeholders, while processing travel reimbursements and coordinating financial tracking as needed.

Qualifications

• Previous experience providing high-level administrative support to executive leadership.
• Proven track record of high-volume calendar management and rapid schedule adjustments.
• Demonstrated experience handling sensitive, confidential financial and institutional data.
• Excellent written communication skills and proficiency with institutional financial and scheduling software.

Responsibilities

• Manage complex calendars, travel arrangements, and event scheduling while remaining agile with last-minute updates or cancellations.
• Oversee executive correspondence, meeting materials, agendas, and deadline tracking for internal and external stakeholders.
• Handle sensitive personnel, student, and leadership matters with the highest level of discretion and confidentiality.
• Process travel reimbursements, reconcile corporate and travel credit cards, and assist with routine financial tracking.

Skills

Calendar management

Executive support

Discretion & confidentiality

Travel expense processing

Education

University-level administration experience

Tools

Scheduling software

Job description

UC Irvine is seeking a skilled administrative professional to provide high-level support to executive leadership, manage complex calendars and travel arrangements, and handle confidential information with extreme discretion.

You will oversee meeting materials, correspondence, and deadline tracking for internal and external stakeholders, while processing travel reimbursements and coordinating financial tracking as needed.