Temp, Archive Sourcing Coordinator

Warner Music Group; Los Angeles (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Warner Music Group in Los Angeles seeks an archival specialist to protect and preserve master tapes for iconic releases. You will work with librarians and engineers, handle tapes, and ensure production and preservation through research, documentation, and meticulous record-keeping.

Four days in the office weekly, collaborating with teams to maintain an accurate Master Library System and timely archive shipments. The role requires attention to detail and a proactive, service-oriented mindset.

Qualifications

• Detail-oriented archivist with a focus on accuracy and data integrity.
• Ability to locate and verify metadata for archival materials.
• Familiarity with archival practices and preservation workflows.

Responsibilities

• Ensure the proper tapes are archived for each release.
• Locate final product and verify metadata accuracy for tapes pulled.
• Create Archive Packing Lists detailing Artist, Title, Label, Sel #, Track Titles and Source File #.
• Update Transfer Tracker for current production archive requests.
• Schedule pickups of archive supplies and coordinate with vendors.
• Correct MLS database information based on research and vendor data.
• Assist non-archive librarians as needed.

Skills

Detail-oriented

Problem solving

Interpersonal savvy

Excel

Database navigation

Archivist knowledge

Education

College degree or equivalent work experience

Tools

Master Library System (MLS)

MLS database

Job description

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

A little bit about our team: The department consists of five specific areas of responsibility, all ultimately focused on the production and distribution of WMG products. Research and Development helps define new product specifications and processes for production; Product Data Management is responsible for defining product data standards and keying data into systems; Studio and Archive Operations delivers production masters for physical and digital manufacturing and archives the company master assets; Digital Production provides day-to-day production support for WMG labels’ digital releases and oversees production of digital assets and Digital and Mobile Operations manages the distribution of digital products to retail partners globally.

Your role:

In this role, you will work with one of the largest tape libraries in the world ensuring the protection, preservation, and production of tapes that source some of the most iconic albums and unheard rarities in all of music history. You’ll work with both librarians and engineers, directly handle and distribute master tapes and other audio sources to archive vendors, and ensure the accuracy of production and preservation through research, document creation, and spreadsheet & database maintenance.

• You will ensure that the proper tapes are being archived for a given release.
• You will locate final product and verify that all metadata is correct in relation to tapes pulled.
• You will create Archive Packing Lists detailing correct Artist, Title, Label, Sel #, Track Titles, Source File #, and any other pertinent information needed for each release, providing these to the archive vendors for reference and inclusion in the archives.
• You will update the Transfer Tracker document for archives needed for current production requests, including the date sent for archive, where it was sent and when it is needed by.
• You will schedule pick-ups of archive supplies and tapes and address sourcing issues with vendors as they arise (finding alt sources if tapes are problematic, etc.).
• You will correct errors in our Master Library System (MLS) database based on research, tape box information or additional information provided by archive vendors working with the tapes.
• You will assist non-archive librarians as needed.

About you:

• You are detail-oriented
• You enjoy problem solving and have initiative
• You have composure and interpersonal savvy
• You preferably have a college degree or equivalent work experience
• You maintain a service orientation and costumer focus

We’d love it if you also had:

• Familiarity with Excel and navigating databases
• Knowledge of music industry processes past and present: Tracking/Mixing/Mastering/Duplication
• Familiarity with audio recording media format

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands. Together, we are Warner Music Group: Independent Minds. Major Sound.

This position requires a minimum of 4 days per week in the office.

We value in-office collaboration, which is essential for talent development and strong working relationships.

#LI-Onsite $23.00 Fixed Rate

Warner Music Group is an Equal Opportunity Employer.

• 2026 Benefits At A Glance final.pdf
• EVerify Participation Poster.pdf
• Right To Work .pdf

Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business. It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and fellow employees at every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA. Consider a career at WMG and be a part of one of the biggest forces in music today.