Frontline Admin Assistant - Temp

Warner Music Group; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Warner Music Group in Miami is seeking an entry-level administrative/procurement assistant to support regional marketing and A&R operations by handling purchase orders, vendor onboarding, and payment tracking.

You will deliver budget reporting, maintain contracts and SOWs, and provide reliable internal support, helping ensure compliance and timely payments while learning ERP/finance tools like SAP, Oracle, or Coupa.

Qualifications

• Attention to detail with data accuracy and auditing.
• Ability to perform routine transactional tasks consistently.
• Proactive problem solving and system navigation.
• Clear verbal and written communication with vendors and internal teams.

Responsibilities

• PO Creation & Workflow: manage POs across Marketing, Regional Marketing, and A&R.
• Vendor Onboarding: liaise with suppliers to complete registration & compliance.
• Payment & Invoice Tracking: monitor approvals and resolve delays with AP.
• Budget & Spend Reporting: maintain trackers and generate spend reports.
• Administrative Support: organize contracts, SOWs, and financial records for audits.
• Deliver excellent client service to internal and external inquiries.

Skills

Laser-Focused Attention to Detail

Comfort with Repetitive Work

Agility & Smart Problem-Solving

Clear Communication

Tech Literacy

Tools

SAP

Oracle

Coupa

Job description

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Your role

This role sits at the operational heart of our regional marketing, local marketing, and A&R teams. While creative teams focus on finding talent and building campaigns, you will be the engine ensuring our financial and procurement workflows run without a hitch. By managing purchase orders, tracking vendor onboarding, verifying payments, and delivering accurate budget reporting, you keep our operations compliant and our vendors paid on time.

• PO Creation & Workflow: Raise, update, and manage Purchase Orders (POs) across Marketing, Regional Marketing, and A&R departments in accordance with corporate authority limits.
• Vendor Onboarding: Act as the primary liaison for new suppliers, agencies, and independent contractors to guide them through WMG’s vendor registration and compliance portal.
• Payment & Invoice Tracking: Track invoice approvals and match invoices against open POs; liaise directly with Accounts Payable to resolve payment delays or vendor inquiries.
• Budget & Spend Reporting: Maintain accurate, up-to-date tracking spreadsheets and generate weekly/monthly spend reports to ensure teams remain aligned with approved budgets.
• Administrative Support: Maintain organized digital archives of contracts, statements of work (SOWs), and financial records for audit compliance.
• Deliver excellent client service: Provide prompt and accurate support to internal and external inquiries. Occasionally join external partners meetings to review matters of your competence.

About you

• Laser-Focused Attention to Detail: High precision when inputting data, cross-checking figures, and auditing line items.
• Comfort with Repetitive Work: Strong work ethic and high consistency when performing routine daily and weekly transactional tasks.
• Agility & Smart Problem-Solving: Ability to navigate corporate systems quickly, track down missing information, and follow up proactively.
• Clear Communication: Polite, firm, and clear verbal and written communication skills when dealing with external vendors and internal department heads.
• Tech Literacy: Proficiency in Google Workspace, and comfort working with ERP/finance software (e.g., SAP, Oracle, or Coupa).

We’d love it if you also had

• Prior experience in an entry-level administrative, procurement, or finance support role.
• Familiarity with corporate purchase order systems and accounts payable workflows.
• A passion for music or entertainment operations.
• An interest in leveraging modern tools (including AI assistants and automation tools) to simplify repetitive workflows, automate manual reporting, and improve daily operational efficiency.

Salary Range

#LI-Hybrid Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Warner Music Group is an Equal Opportunity Employer.

Links to relevant documents: 2026 Benefits At A Glance final.pdf EVerify Participation Poster.pdf Right To Work .pdf

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands. Together, we are Warner Music Group: Independent Minds. Major Sound.

Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business. It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and fellow employees at every stage of their career.

We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA. Consider a career at WMG and be a part of one of the biggest forces in music today.