Temp Administrative Assistant - Front Desk & PO/AP Support

Proper Solutions; Palm Desert (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Proper Solutions in Palm Desert, CA seeks an Administrative Assistant for temporary, full-time front-desk coverage, phone answering, and clerical support. Strong customer service, records management, and computer skills are essential for this role.

The position involves creating and tracking Purchase Orders, processing invoices, aiding Accounts Payable, greeting visitors, and scheduling meetings, with a focus on maintaining department inboxes and supporting routine administrative tasks.

Qualifications

• Prior administrative and front desk experience.
• Knowledge of Purchase Orders.
• Knowledge of Accounts Payable.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks efficiently.

Responsibilities

• Creating, managing, and tracking Purchase Orders.
• Process and track invoices.
• Assist with Accounts Payable.
• Answer and direct incoming phone calls.
• Provide front desk support and greet visitors.
• Coordinate and schedule meetings.

Job description

Proper Solutions in Palm Desert, CA seeks an Administrative Assistant for temporary, full-time front-desk coverage, phone answering, and clerical support. Strong customer service, records management, and computer skills are essential for this role.

The position involves creating and tracking Purchase Orders, processing invoices, aiding Accounts Payable, greeting visitors, and scheduling meetings, with a focus on maintaining department inboxes and supporting routine administrative tasks.