Public Sector Executive Assistant to Leadership

Proper Solutions; Palm Springs (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Proper Solutions is seeking a highly organized temporary Executive Assistant to support the Leadership team for a public agency in Palm Springs, CA. The role requires discretion, strong communication, and the ability to work in a fast-paced municipal environment.

Responsibilities include preparing and organizing meeting materials, coordinating logistics, managing calendars, travel arrangements, and handling confidential correspondence.

Qualifications

• Minimum 2–3 years of administrative or executive support experience, preferably in government/public sector or professional office environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management.
• Strong written and verbal communication skills; exceptional organizational abilities.

Responsibilities

• Provide administrative support to Leadership.
• Prepare, distribute, and organize meeting materials and agendas.
• Coordinate meeting logistics, scheduling, room setup, and follow-up documentation.
• Track action items, deadlines, and correspondence.
• Draft, edit, and proofread correspondence, reports, memoranda, and public-facing documents.
• Manage incoming calls, emails, and public inquiries with discretion.
• Maintain filing systems in compliance with records policies.
• Assist with calendar management, travel arrangements, and interdepartmental coordination.

Skills

Communication skills

Time management

Discretion

Organization

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office

Agenda management software

Job description

Proper Solutions is seeking a highly organized temporary Executive Assistant to support the Leadership team for a public agency in Palm Springs, CA. The role requires discretion, strong communication, and the ability to work in a fast-paced municipal environment.

Responsibilities include preparing and organizing meeting materials, coordinating logistics, managing calendars, travel arrangements, and handling confidential correspondence.