Technical Documentation & Administrative Specialist

Houston Engineering, Inc.; Bismarck (ND); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Flexible schedule

Job summary

Houston Engineering, Inc. is seeking an organized Administrative Specialist to support document management, reporting, and communications for internal teams and external clients.

You will edit, format, and finalize technical reports and ensure adherence to templates, standards, and APA formatting. Collaboration with engineers and project managers will help meet project deadlines and deliverables while maintaining clear, accurate documentation.

Qualifications

• Associate’s degree or equivalent from a 2‑year college or technical school plus 1‑year related experience and/or training; or equivalent combination of education and experience.
• Knowledge of administrative and office procedures and systems such as Microsoft Word, managing files and records, designing forms, and workplace terminology.
• Must be able to read, review, and prepare detailed written materials with a high degree of accuracy.
• Two or more years of experience in technical writing, editing, document control, including experience with APA formatting and citation standards.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Strong working knowledge of Microsoft Office and document formatting; experience with templates, style guidelines, revision tracking, and referencing features.
• Strong attention to detail, time management, and ability to manage multiple deadlines.
• Ability to work both independently and with others.

Responsibilities

• Prepare reports and presentation materials to support internal teams and leadership needs.
• Independently format, edit, and finalize reports, and maintain clear, accurate, and user‑focused technical documents that communicate complex information to internal and external audiences.
• Edits documents to ensure templates, formatting standards, and style guidelines are being implemented.
• Coordinates document reviews, incorporates revisions, and manages version control throughout the document lifecycle.
• Assists with document production, final quality checks, and preparation of deliverables for internal use and client submittal.
• Work closely with engineers, project managers, and subject matter experts to ensure project deadlines and expectations are met.

Skills

Technical writing

Editing

Verbal communication

Attention to detail

Time management

Education

Associate’s degree or equivalent

Tools

Microsoft Word

APA formatting

Document control

Job description

Houston Engineering, Inc. is seeking an organized Administrative Specialist to support document management, reporting, and communications for internal teams and external clients.

You will edit, format, and finalize technical reports and ensure adherence to templates, standards, and APA formatting. Collaboration with engineers and project managers will help meet project deadlines and deliverables while maintaining clear, accurate documentation.